Group Fitness Coordinator (Recreation Leader)

The Office of Student Life focuses on 4 key areas to support the student experience and their success:

• Care and Advocacy
• Community and Administration
• Health and Well-being
• Involvement and Belonging

Recreational Sports is a critical part of supporting student well-being and is a primary entry point at Indiana University Bloomington for supporting students in their health and wellness. Recreational Sports mission is to connect, inform, and inspire people to lead an active, healthy lifestyle. We serve over 36,000 students, faculty, staff, and public participants annually. Our team consists of 46 appointed staff members, and over 800 part-time student staff members. Our organization fosters a team focused, collaborative work environment that emphasizes strong business practices, operational excellence, and participant development. Our organization is committed to a student development philosophy that encourages student involvement in decision-making and leadership.

Recreational Sports is committed to fostering a professional environment where individuals are treated with respect and valued for their contributions to Indiana University.

This position reports to the Assistant Director, Fitness/Wellness, Group Fitness Programming and Wellness Initiatives. The Coordinator and Assistant Director are part of a highly collaborative fitness/wellness team that includes the Program Director for Fitness/Wellness, the Assistant Director, Fitness/Wellness, Personal Training and Wellness Programming along with various Coordinator and Program Assistant positions.

Department Specific Responsibilities

• Works closely with Assistant Director (AD) in recruiting, hiring, training, scheduling, monitoring, evaluating, coaching, mentoring, providing recognition, providing development opportunities, and tracking disciplinary action for 40-50 part-time personnel.
• Assists AD with developing and updating Group Fitness employee training materials.
• Recruits potential hires via attendance at job fairs, academic classes, and Leader Training Course call out meetings.
• Assists in projecting personnel hiring/training needs.
• With supervision from AD, takes the lead with interviewing and auditioning of new staff members and make recommendations for hiring.
• With supervision from AD, takes the lead role in coordinating cross training of existing personnel in new group exercise formats as assigned.
• With supervision from AD, Leads the scheduling process for semester, summer, break and special sessions (solicit leader availability, utilize headcount data to determine new schedules, communicate with leaders, coordinate web content with Marketing).
• Frequently attends/observes leader sessions and provide constructive written and verbal feedback on leader performance and areas for growth.
• Assists in the selection and supervision of undergraduate program assistants.
• Leads the development and delivery of current leader staff meetings/trainings and monthly educational sessions.
• Plans and participates in mid-semester monitor meetings; provide feedback for end-of- semester assessment meetings.
• Regularly engages in programming as a leader, participant, and staff mentor. This requires significant presence during times of peak participation including evenings and weekends.
• Works closely with AD to develop, plan, implement, and organize a complete group fitness schedule for each semester and University break period.
• Works closely with the AD to develop and implement new group exercise programming, which may include themed group exercise sessions, participation challenge programs and department-wide special events.
• Recommends new programs and make program changes based on current research, industry trends, and participants feedback to ensure attainment of yearly participation and financial goals.
• Participates in program implementation by leading group exercise sessions.
• Recommends implementation, changes, and updates for program policies and procedures.
• Maintains knowledge of industry best practices and benchmarks in order to assist with establishing campus-wide health related goals in alignment with University, state, and national goals.
• Designs, implements, and evaluates programming with the goal of shaping student norms regarding physical activity and health.
• Assists with the development of policies and environments that support learning outcomes and healthy learning environments for students.
• Assures regular opportunities for staff mentoring sessions including mid-semester monitor meetings and end-of-semester assessments with all hourly staff.
• Works closely with AD to provide monthly staff meetings focusing on relational service and risk management along with professional development topics which are relevant to employment for all hourly staff.
• Mentors and advises hourly staff regarding their development, growth, and preparation for careers in the health/fitness/recreation fields.
• Provides regular feedback related to job performance and skills by regularly attending employee's scheduled shifts/sessions.

• Assists Program Director as needed with Fitness/Wellness Council.

   

• Provides ongoing training opportunities which allow existing student employees to gain additional experience and expertise in various group exercise formats.

   

• Provides nominations and recommendations for employee and participant awards.

   

• Provides nominations, recommendations, and supporting material for scholarship nominee candidates.

   

• Assures compliance with all university payroll practices, assure compliance with standard operating procedures when completing paperwork for new hires, promotions, or terminations, assists and advises on equipment purchases, and works closely with AD regarding budget construction and management, development of income targets and cost containment practices.

   

• Works closely with AD to lead coordination of publicity and promotion of new and existing programs and services, provide content for and ensure accuracy of website, publications, and program marketing materials

   

• Communicates any change in program policies, fees, schedules or offerings with Member Services staff. Collaborate to ensure all program information and deadlines are readily available to all Member Service staff members in a timely manner to assure that accurate information is shared with participants.

   

• Complies with standard operating procedures related to equipment repair and replacement, special event set-up, and facility maintenance and repair.
• Works closely with AD and Program Director in determining program fiscal needs and preparing budget recommendations, fee rates, statistical reporting, purchase requests, documentation, and submit biweekly payroll.
• Participates in annual development of program and unit goals and objectives; assist with the preparation of bi-annual and annual reports to document achievements, needs and recommendations that shape ongoing planning.
• Actively participates in and contribute to monthly Recreational Sports staff meetings.
• Assists with special events and provide night/weekend/break coverage as part of professional staff rotation.
• Participates in professional development through presenting at workshops, research, writing articles and/or creative projects.
• Serves on Department or University committees as assigned included but not limited to serving on the Recreational Sports Care Committee (staff recognition)
• Performs other duties as assigned by the Assistant Director, Program Director, Associate Director or Executive Director, or incidental to the work described herein.
• Assures high quality relational service by frequently interacting with program participants. This includes responding to their comments and suggestions, assessing collective feedback and acting as a resource to students, staff, faculty, and community members.
• Adheres to the department's Risk Management plan.
• Assists with training Group Exercise employees in areas of risk management. Monitor Group Exercise staff risk management certifications. Complete all required risk management training and maintain all required risk management certifications.

General Responsibilities

• Provides day-to-day operational management of recreational programming staff.
• Establishes short-term operational objectives.
• Identifies operational issues and/or areas of improvement and implements solutions to improve processes and/or operational efficiency.
• Analyzes, monitors, and evaluates performance of assigned staff; establishes work priorities, conducts performance reviews, and provides corrective action as needed.
• Ensures adequate staffing and effective scheduling; participates and informs employment decisions for assigned staff.
• Provides direct supervision and oversight of assigned staff and activities; impacts, and is held accountable for, the performance of team and/or assigned staff.
• Ensures and provides training to assigned staff to improve user support operations; researches and identifies development opportunities for assigned staff.
• Keeps next-level leader(s) informed of trends as well as significant problems.