Accounting Manager

Location: Virtual Office

Hours: Approximately 20 hours per week

Position Summary
The Accounting Manager reports to the Chief Operating Officer and Executive Director and is responsible for managing the day-to-day financial activities of IBSC. In addition, this role serves as the primary financial liaison to internal and external stakeholders on behalf of the organization.

Primary Duties and Responsibilities

• Manages all IBSC accounts and maintains full, accurate accounting records.
• Prepares comprehensive financial reports, including monthly budget and investment reports, materials for the IBSC Board and Treasurer, and ad hoc reports as requested.
• Oversees and coordinates annual audits and tax preparation in partnership with the IBSC accounting firm.
• Performs routine financial transactions via QuickBooks Online, including invoicing, accounts payable, accounts receivable, bank deposits, and the management of wires, credit card payments, and monthly bank reconciliations.
• Processes payroll accurately and on time twice a month, ensuring clear communication and timely access to year-end tax documents for all employees and independent contractors.
• Manages IBSC insurance policies.
• Handles overseas payments and international wire transfers efficiently.
• Oversees billing management and registration reconciliation for all IBSC professional development events, including proactive outreach to schools regarding outstanding payments.
• Tracks and reconciles membership dues and payments between MemberClicks and the financial accounting system.
• Ensures the timely processing of bills, vendor payments, employee reimbursements, and member refunds.
• Provides timely, professional customer service by effectively handling member inquiries regarding dues, registrations, and invoices.
• Participates in weekly meetings with the Executive Director and Chief Operating Officer.
• Performs other duties as assigned.

Application

Candidates should submit electronically to Amy Ahart, Chief Operating Officer, ahart@theibsc.org:

• A cover letter expressing interest
• A current resume
• The names, email addresses, and phone numbers of three references
• Applications due by June 12, 2026.

Interested individuals are invited to visit the IBSC website at www.theibsc.org