Program Coordinator 2, Expert Resource

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Overview

Reporting to the Operations Manager, provide comprehensive, critical and complex high-level business and program support to the Office of Environmental Health & Safety (EHS).  Is the primary resource for the Controlled Substances Program and radiation safety, ensuring compliance with the State of Connecticut as well as the Federal Government. Identify, interpret, analyze, and research issues and provide resolutions to ensure customer satisfaction and adherence to regulations and University policy.

Serve as expert resource for Radioactive Material Use Authorization, Radioactive Materials Procurement, and Radiation Exposure Monitoring programs. Ensure labs are licensed to work with radioactive material. Track the radioactive and chemical materials as well as track access and the renewal of that access to all individuals. Review and approve Workday/Sciquest restricted materials purchase orders (radioactive) for university faculty and researchers. Work closely with vendors, EHS staff, lab staff and Transport, Receiving & Storage (TR&S) staff daily to facilitate the timely and compliant receipt of research materials.

Maintain radioisotope purchasing, authorization, principal profile, assistants, and other information in the EHS Integrator database. Manage information from hundreds of badges in the dosimetry vendors database in order to track radioactive material exposure.

The Controlled Substances Program is regulated by State of Connecticut and Drug Enforcement Administration. This position is responsible for being the subject matter expert for the Controlled Substance Program. Coordinate and manage regulatory inspections. Coordinate waste destruction preparation with laboratory staff and the Research Safety Supervisor. Ensure grant funding by making sure all Principal Investigators complete necessary procedures and complete their initial application process for approval of the State and DEA licensing. Continually maintain and track all annual State of Connecticut registrations and DEA licenses including license updates, address changes and lab relocation.

Receive and dispatch routine and non-routine inquiries on complex and sensitive matters including but not limited to incidents, injuries, hazardous material spills, hazardous waste, restricted materials purchasing, laboratory equipment decommissioning, and ergonomics. Dispatch the EHS emergency response team and relay instructions and information requiring knowledge of department policies, practices, procedures, and reporting relationships.  

Required Skills and Abilities

1.Self-directed and ability to take initiative, problem solve, follow-through and exercise high level of independent judgment. Well-developed interpersonal skills, including the ability to provide high level customer service to faculty, staff, students, regulatory agencies, and others.

2. Excellent written and verbal communication skills. Demonstrated ability to compose, proofread, and edit formal general correspondence, memoranda and short reports for internal or external circulation.

3. Excellent dependability and attendance. Ability to multi-task, prioritize and meet demanding deadlines, demonstrating flexibility in handling assignments while maintaining accuracy and high attention to detail. Excellent organizational skills.

4. Have a demonstrated compliance mindset with ability to mitigate risk. Ability to maintain confidentiality of information. Professional and courteous manner and appearance.

5. Excellent computer skills with proficiency in MS Word, Excel, Sharepoint, Outlook email and calendar. Experience with Workday and EHS Integrator preferred.

Preferred Skills and Abilities

Bachelor's Degree and work experience in environmental health and safety or related field.

Principal Responsibilities

Required Education and Experience

Two years of related work experience in the same job family and a Bachelor’s degree in a related field; or an equivalent combination of experience and education.

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Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through  their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.