SAVE

Office Specialist - L

Vassar College

Details

Posted:

June 2, 2026

Location:

Poughkeepsie, New York

Show Map

Office Specialist - L

R00033830
Poughkeepsie, NY

Department

ALANA Center

Job Family

Staff - Union

Vassar College is deeply committed to providing equal employment opportunities to all applicants and employees by promoting an environment of transparency and respect for differences. We welcome applications from individuals of all backgrounds who meet the qualifications of a posting. If you need to request an accommodation to fully participate in the search process, please contact careers@vassar.edu.

Job Description

Schedule: Monday - Friday, 8:30am- 5pm (37.5 hours per week)

Position Summary:
The Office Specialist provides administrative and operational support primarily for two offices/centers: ALANA Center and the LGBTQ + Center, within the larger Student Growth & Engagement Office. This is a full-time, in-person, CWA position for the full year.

Responsibilities:

Support the organization of events, including scheduling, room reservations, completing tasks identified by an event plan, using templates to make name tags, event programs, or other event collateral, communicating with vendors and participants, and ordering food or supplies.
Support communication of large scale events by running reports to create invitation lists, setting up data merges for individualized invitations (mail merges), tracking responses, following up with attendees for missing information, and communicating the collected information to the appropriate event collaborators.
Attend department events to support the successful execution of the event by assisting with set up, welcoming attendees, answering event questions, and referring attendees or vendors to the event host for further information.
Provide administrative support for meetings, calls, and booking travel; prepare documents, reports, and correspondence, and maintain filing systems.
Support reception/front desk interactions, answer phones, respond to inquiries, collect and distribute mail, and maintain office supplies.
Support maintenance scheduled and issues associated with department facilities and equipment, communicate updates to department and facilities/vendors
Responsible for supporting the supervision of student employees including posting of positions, hiring, training, task assignments, and providing feedback.
Communicate in multiple modes with department members, vendors, on-campus offices, alumnae/i, volunteers, and/or other off-campus partners to complete departmental tasks.
Support accurate and secure data entry, retention, and utilizing pre-built reports for systems and processes.

Required knowledge, skills and abilities:

Three years of progressively responsible administrative support experience.
Strong computer skills including proficiency with Google Suite, Microsoft Office suite and ability to learn additional technical systems.
Ability to consistently apply policies and procedures.
Strong written and verbal communication skills.
Ability to interact effectively with a diverse community.
Ability to sit or stand for extended periods of time.
Ability to interact socially with others.

Preferred knowledge, skills and abilities:

Five years of progressively responsible administrative support experience.
Associates degree or other higher educational experience.
Experience working with software systems including finance and accounting systems, payroll, student information systems, or customer relationship management systems.

Compensation:

The compensation for this position is $20.37 per hour.
To apply, visit https://vassar.wd1.myworkdayjobs.com/en-US/Vassar-External/job/Poughkeepsie-NY/Office-Specialist---L_R00033830-1?jobFamilyGroup=71e2c39500161003e7c4fa7b8078820e&jobFamilyGroup=71e2c39500161003e7c4fed539988210&jobFamilyGroup=71e2c39500161003e7c506cf57a48214.

Internal Number: 7201307

About Vassar College

Founded in 1861, Vassar College is a highly selective, residential, coeducational liberal arts college. Consistently ranked among the top liberal arts colleges in the country, Vassar is renowned for pioneering achievements in education, for its long history of curricular innovation, and for the beauty of its campus.

More Jobs from This Employer

More Jobs Like This

Purchasing Card Specialist (Re-Announcement)	Charleston, South Carolina
College of Charleston	1 Week Ago
Administrative Specialist II (10-month)	Charleston, South Carolina
College of Charleston	3 Weeks Ago
Governance Specialist	Remote — candidates must reside in Illinois, Wisconsin, Indiana, Missouri, or Minnesota
Child Neurology Society	1 Week Ago

You do not have JavaScript Enabled on this browser. Please enable it in order to use the full functionality of our website.

Office Specialist - L

Vassar College

Error