Payroll Specialist - Part Time

Dwight-Englewood School is seeking a part-time Payroll Specialist with strong experience processing payroll using the ADP Workforce Now platform and Time and Attendance module. The Payroll Specialist will be responsible for the end-to-end administration of all payroll-related functions, management of payroll data, compliance, reporting, and reconciliation. This position is an integral part of the Business Office team, works closely with the Accountant and Human Resources, and reports directly to the Controller.

Responsibilities:

• Manage the ADP Workforce Now and Time and Attendance database, including the configuration of employee schedules, custom data fields, and pay codes.
• Process semi-monthly payroll for all employees, ensuring the proper calculation of salaries, hourly wages, stipends, overtime, leave accruals, holiday pay, and deductions.
• Ensure compliance with federal, state, and local payroll laws, tax regulations, and best practices.
• Prepare payroll reports and reconciliations for management.
• Review employee contributions and deductions for accuracy and alignment with benefit elections.
• Maintain accurate employee payroll records, including tax withholding forms, payroll deductions, and other payroll information.
• Maintain integrity, confidentiality, and security of payroll information and records.
• Ensure the accurate accrual and recording of employee attendance and time off.
• Review quarterly federal tax returns and ensure payroll tax deposits are made in a timely and accurate manner.
• Issue W-2s and prepare required state and federal tax reporting.
• Calculate fiscal year-end payroll accruals and adjustments.
• Participate in and prepare reports and reconciliations for the annual financial audit, IRS Form 990, 403(b), and workers’ compensation audits.
• Work closely with Human Resources on onboarding and offboarding employees as they relate to payroll and benefits.
• Identify and resolve discrepancies in employee data, benefits administration, or payroll processing.
• Proactively suggest improvements to payroll processes and stay informed about changes in labor laws to adjust payroll and benefits practices accordingly.
• Provide support to employees using ADP self-service.
• Develop payroll schedules, calendars, and communications.
• Perform other projects and duties as assigned.