We are seeking an Executive Assistant who will assist in all administrative matters and provide administrative support for day-to-day operations for an executive leader(s). The Executive Assistant supports the executive(s) on a variety and range of administrative and office functions, e.g. oral and written communications, calendars, meetings, travel arrangements and special projects as needed.
Specific Duties & Responsibilities
Coordinate calendars and arrange meetings and events.
Prepare meeting summaries and confidential reports for executive management regarding sensitive and complex issues. Record and draft minutes. Monitor and follow-up on action items.
Organize committees and meetings on behalf of the executive(s).
Assume full responsibility and accountability for carrying out and completing special projects and assignments.
Work closely with and interact regularly with high-level staff, officers, and special guests.
Represent the executive(s) in appropriate circumstances within the scope of the position’s responsibility.
Schedule and prepare travel-related and other reimbursements as needed.
Assist with files, letters, and preparation of departmental reports.
Other duties as assigned.
Minimum Qualifications
Bachelor's Degree.
Five years of progressively responsible experience providing administrative support with experience working on a wide variety of special projects and special assignments.
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint.
Technical Skills & Expected Level of Proficiency
Calendar Management - Advanced
Confidentiality and Discretion - Advanced
Interpersonal Skills - Advanced
Meeting Coordination - Advanced
Office Procedures - Advanced
Oral and Written Communications - Advanced
Organizational Skills - Advanced
Project Management - Intermediate
Travel Coordination - Advanced
The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.
Classified Title: Executive Assistant Job Posting Title (Working Title): Executive Assistant (Office of the Dean) Role/Level/Range: ATO 37.5/03/OG Starting Salary Range: $24.25 - $42.50 ($37,000 Targeted; Commensurate w/exp.) Employee group: Casual / On Call Schedule: Monday-Friday 9:00-1:00 FLSA Status: Non-Exempt Location: Remote Department name: Office of the Dean Personnel area: School of Nursing
The Johns Hopkins University (JHU) was founded in 1876 as the nation's first research university, dedicated to bringing the benefits of discovery to the world. JHU is the largest private employer in Baltimore and Maryland, making a large economic impact in the city and state. We enroll more than 30,000 full- and part-time students across ten academic divisions, offering in-person and remote learning in over 400 programs. Not only are we located in Baltimore, but we also have a presence in Washington, D.C.