Head Clerk

Position Summary:

• Receives and records cash, checks, and credit card transactions from clinic patients, Dental Stores and Faculty Practice.
• Receives and records electronic funds transfer (EFT) payments in Clinical Management Information System.
• Posts Cash, checks, CC, and EFT's receipts in Axium and Oracle Cloud Dental School receivable computer system.
• Assists in preparation of bank deposits made daily.
• Issues receipts for all transactions, including handwritten receipts as needed.
• May use one or more office machines in maintaining accounts and posting items.
• Posts journal entries to the General Ledger using the Oracle Cloud Financial System for all collection activities.
• Records and updates daily flow of various collections on the monthly report after posting to various accounts.
• Assists the Supervising Accountant with the collection of tuition and fees from Students throughout the year.
• Audits daily collections of cash, checks, and credit cards received from all departments.
• Processes all students' refunds at registration and throughout the school year.
• Assists students by answering all questions pertaining to tuition and fees.
• Assists Supervising Accountant with records management using Gimmel software for archiving.
• Collaborates closely with dental clinics, the Financial Office, Clinical Affairs, patient billing office to ensure accurate financial processing and exceptional patient service.
• Works closely with the Financial Aid office and Student Billing office to clear up any student financial issues.

Minimum Education and Experience:

• Three (3) years of progressively more responsible clerical experience is required.

City: Newark

State: NJ

Physical Demands and Work Environment:

• Standing, sitting, walking, talking and hearing
• No special vision requirements
• Must be able to lift or exert force up to ten (10) pounds

• Office environment
• No significant exposures or noise levels

Posting Number: 26ST0064