Business Assistant to the CFO / General Accounting-A/P

Dwight-Englewood School is seeking a Business Assistant/AP Coordinator  This team member is will be responsible for Accounts Payable and direct support to the  CFO. 

Administration and Coordination of Accounts Payable including:

• Full ownership of the accounts payable process including vendor set up through execution of the complete disbursement cycle, recording and reviewing expenses, payments, reporting, reconciliation, and analysis of expenditures.
• Utilizing Blackbaud FENxt, Expense Management, maintain the A/P database, review invoices and related support; identify errors; ensure proper approval, coding, and allocation to appropriate general ledger accounts.
• Process payments through Blackbaud Payment  Assistant.
• Monitor payment data related to contracts and agreements.
• Review approvals for consistency with the School’s procurement policies.
• Record journal entries, reconcile accounts payable, accrued, and prepaid expenses, and related general ledger accounts.
• Coordinate approval of  credit card transactions through Concur Solutions. Ensure proper G/L distribution and detail receipts. Monthly recording and reconciliation of credit card charges
• Communicate with vendors, budget managers, faculty, and staff to promptly resolve internal and external inquiries and discrepancies.

Finance Office Support

• Track capital expenditures and related contracts; capitalize expenditure according to the School’s capitalization policy.
• Review of commercial insurance policies; facilitate renewals; reconciliation of insurance premiums.
• Annual preparation and filing of Forms 1099 and 1096 and ensure compliance with requirements for filing.
• Year end audit responsibilities including account reconciliations and workpapers related to accounts payable, accrued and prepaid expenses, disbursements, various expense accounts; other year end responsibilities as needed.
• Develop and maintain various spreadsheets and reconciliations.
• Provide direct support to the Chief Financial Officer including internal and external reporting, monthly review of trial balances and budget to actual activity;
• Review of contracts and agreements; attention to legal terminology related to  indemnification, terms and conditions, renewals, cancellations and termination 
• Annual data entry into various portals for industry surveys
• Perform other entry level accounting functions
• Administrative and general business related duties and special projects as may be assigned by the CFO as necessary for this position.