https://alumnijobs.cofc.edu Latest ALUMNI CAREER CENTER Jobs Mon, 11 May 2026 03:09:07 Z https://alumnijobs.cofc.edu/jobs/rss/22238601/coordinator-executive-office https://alumnijobs.cofc.edu/jobs/rss/22238601/coordinator-executive-office 1101 K St. NW, Suite 500, Washington, DC 20005, Summary/Objective:   ASAE seeks a coordinator to join our growing team. Reporting to the Director, Executive Office, this role would be responsible for providing administrative support to the Executive Office. The Executive Coordinator is a proactive, detailed-oriented professional who thrives in a fast-paced environment and excels at managing multiple priorities.  The role requires strong initiative, sound judgement, and the ability to coordinate details and logistics, manage deadlines, anticipate needs, and build effective working relationships across the organization. The ideal candidate is highly organized, adaptable, and service-focused. Essential Functions   Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.  . Executive Office Support:   Under the direction of the Director, Executive Office, as the Coordinator, your daily functions will include, but are not limited to, providing administrative, scheduling, meetings and travel support for the Executive Office. Serve as primary point of contact for the CEO, screening and prioritizing incoming requests and correspondence. Provide administrative support for Board of Directors communication from the CEO to the Board of Directors, including preparing, organizing, and distributing materials in a timely and professional manner while reflecting the CEO’s preferred style and tone. Assist with preparing PowerPoint presentations and/or Excel spreadsheets, and other business documents, as needed, including compiling information, organizing content, formatting materials and reviewing accuracy, as needed. Work in partnership with the Director, Executive Office and VP of CEO Programming & Compensation to develop and support the CEO partnership experience.   Travel Support: Coordinate all domestic and international travel arrangements. Coordinate CEO meeting and travel schedule, including calendar management, logistics coordination, and the preparation of presentations and timely briefing materials to ensure the CEO is well informed and prepared for engagements. Coordination of travel reimbursements/expense reports.   Meeting Support: Coordinate logistics for all internal and external meetings to include meeting preparation, etc. Planning and executing calendaring functions for virtual and in-person meetings and Coordinate conference room set-up and meeting support, including room preparation, materials, and basic technology readiness. Partner with IT and facilities to address equipment and connectivity needs and help ensure a seamless meeting experience. In partnership with the Director, Executive Office, provides administrative coordination for board and committee meetings including, preparing and distributing materials, coordinating meeting logistics, and supporting follow-up, if needed. Provide visitor management and hospitality support by coordinating guests' arrivals, preparing meeting spaces, arranging hospitality details, and ensuring visitors, board members, and other stakeholders experience a professional and welcoming environment.   Other: Manage Executive Office’s office supply inventory and replenishment, including monitoring by inventory, ordering and organizing supplies, maintaining supply storage area, and ensuring the office is equipped to support efficient day-to-day operations. Provide administrative support for the procurement process to include invoice coding, payment processing coordination, and recordkeeping. Other duties or special projects as assigned.   Essential Skills   High degree of professionalism and discretion  Superior attention to detail Strong communication skills, written and verbal Superior commitment to customer service Advanced skills in Microsoft Word, Outlook and PowerPoint Moderate skills in Microsoft Excel Versatile and reliable starter with first rate organizational skills Supervisory Responsibility    This position has no supervisory responsibilities.  Work Environment   This job operates in a professional hybrid work environment.  Physical Demands   No physical demands for this position other than those typical for an office environment.  Position Type and Expected Hours of Work   This is a Full-time position.  Flexible work schedule and ability to work from hybrid up to three days a week.  Travel   No travel is expected for this position.    Required Education and Experience    A bachelor's degree preferred or equivalent combination of work experience, training and certifications.   The ideal candidate must have at least three to five years of experience in the coordination and administration of projects, training, events and/or meetings.  Preferred Education and Experience    Association-based work experience a plus. Other Duties   Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.     Benefits Flexible Work Hours Medical, Dental, Vision Prescription Plan Flexible Spending Account Dependent Care Flexible Spending Account Health Savings Account Generous 401k Retirement Plan Employee Assistance Program (EAP) AFLAC Legal and Identity Theft Plans Company Paid Professional Development Tuition Reimbursement   Thank you for your interest in joining our team! To ensure we can give every candidate fair and equal consideration, we ask that all applications be submitted through our official online application portal. Unfortunately, we're unable to process applications received via email or other methods, as our system is designed to track and review all submissions through the portal. This helps us keep the process organized and ensures no application gets overlooked. We truly appreciate your understanding and look forward to reviewing your application through our online system.   Wed, 29 Apr 2026 15:17:10 -0400 https://alumnijobs.cofc.edu/jobs/rss/22215906/vice-president-information-technology https://alumnijobs.cofc.edu/jobs/rss/22215906/vice-president-information-technology 1101 K St. NW, Suite 500, Washington, DC 20005, Position Summary ASAE is the essential organization for association management professionals. We offer a collaborative, mission-driven workplace with a focus on innovation, inclusion, and service. Our staff enjoys a comprehensive benefits package, a supportive hybrid work environment, and opportunities for continuous learning and development.  The Vice President of Information Technology ensures the reliability, optimization, and continuous improvement of the organization's technology ecosystem. Reporting to the Chief Financial and Administration Officer (CFAO), this role provides strategic direction while remaining deeply engaged in operational execution, vendor oversight, and cross?department alignment. The VP stabilizes and enhances a distributed, integrated system environment—ensuring data quality, strong integrations, clear governance, and a secure, seamless member and staff experience. This role partners closely with business owners, IT staff, and vendors to ensure technology delivers measurable value and supports organizational goals.   Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Technology Leadership & Governance Maintain an actionable technology roadmap aligned with organizational strategy and operational needs. Establish governance for system configuration, data quality, access, security, integrations, and architectural standards. Oversee cybersecurity, compliance, disaster recovery, and risk management programs. Operational Execution & Delivery (Primary Focus) Lead day?to?day IT operations, ensuring stability, responsiveness, and service quality. Implement structured processes for monitoring, maintaining, and improving system performance. Streamline workflows, and improve user experience across the ecosystem. Identify technologies, such as AI, that will augment and improve the organization’s technology ecosystem. Ensure data, reporting, and analytics outputs are accurate, accessible, and aligned with business requirements. Vendor, Contract, and Project Oversight Serve as the organization’s operational lead for technology vendors, contracts, and managed services. Manage SLAs, performance metrics, issue escalation, and accountability for outcomes. Oversee the technology project portfolio, ensuring clear requirements, realistic timelines, and effective delivery. Cross?Functional Engagement & Business Partnership (Updated Section) Partner with business owners to ensure their technology needs, goals, and desired staff and member experiences are clearly understood and supported. Ensure that business?driven vendor relationships align with enterprise standards for governance, data, security, access, and integration. Translate business requirements into ecosystem?aligned solutions—balancing departmental needs with architectural consistency and long?term sustainability. Facilitate transparent communication between internal IT services, business stakeholders, and vendors to ensure coordinated execution and shared accountability.   Strategy, Planning & Continuous Improvement Support organizational strategy through clear technology plans, operational priorities, and measurable outcomes. Identify opportunities for improvement, innovation, and simplification within the technology environment. Establish and maintain documentation, SOPs, and repeatable processes across the IT function.   Financial Management Develop and manage technology budgets and multi?year investment plans. Ensure responsible stewardship of technology spending, contracts, and assets. Communicate financial impacts and investment needs to executive leadership.   Education & Experience Bachelor’s degree required; Master’s degree preferred. 10+ years in IT leadership within a multi?system or integrated environment. Experience with integrated ecosystems (e.g., CRM, CMS, Credentialling, LMS, FMS, AI, etc.). Demonstrated success in operational execution, vendor management, and systems integration oversight. Nonprofit or association experience preferred.   Skills & Competencies Strong operational leadership with the ability to translate strategy into disciplined execution. Expertise in systems integration, data governance, security, and ecosystem architecture. Excellent communication skills; able to bridge technical and non?technical audiences. Proven ability to build trust, collaborate across functions, and foster a service?oriented culture. Servant?leader approach to team development and cross?organizational partnership.   Leadership Attributes Provides clarity, structure, and dependable follow?through. Balances strategic thinking with hands?on operational engagement. Leads with calm, accountability, and a solutions?oriented mindset. Comfortable setting expectations, addressing legacy challenges, and guiding change.   Benefits Flexible Work Hours Medical, Dental, Vision Prescription Plan Flexible Spending Account Dependent Care Flexible Spending Account Health Savings Account Generous 401k Retirement Plan Employee Assistance Program (EAP) AFLAC Legal and Identity Theft Plans Company Paid Professional Development Tuition Reimbursement   Thank you for your interest in joining our team! To ensure we can give every candidate fair and equal consideration, we ask that all applications be submitted through our official online application portal. Unfortunately, we're unable to process applications received via email or other methods, as our system is designed to track and review all submissions through the portal . This helps us keep the process organized and ensures no application gets overlooked. We truly appreciate your understanding and look forward to reviewing your application through our online system. Mon, 20 Apr 2026 15:54:05 -0400