https://alumnijobs.cofc.edu Latest ALUMNI CAREER CENTER Jobs Sat, 09 May 2026 01:38:53 Z https://alumnijobs.cofc.edu/jobs/rss/22259475/front-desk-coordinator https://alumnijobs.cofc.edu/jobs/rss/22259475/front-desk-coordinator Cambridge, Massachusetts, About the position:    Shady Hill School is seeking a Front Desk Coordinator to join our team beginning in late July 2026. The Front Desk is the first and primary point of contact for students, parents, and campus visitors, and plays a vital role creating a welcoming, calm and positive front office experience for everyone. The Front Desk Coordinator is the point person for SchoolPass, the school’s attendance and emergency alert system, and manages all student absence notifications, late arrivals, early dismissals, and dismissal changes, contacting families to resolve any questions. The ideal candidate will demonstrate strong communication skills, a high level of professionalism and confidentiality, and the ability to multitask in a dynamic school environment. The hours are 7:45am - 4:15pm, Monday - Friday from August through June. This is a full-time, benefits-eligible, hourly position, with paid school holidays during the school year.    Primary Responsibilities: Serve as a welcoming presence to students, families, and visitors; check-in all families and visitors upon arrival Answer phone calls and emails to Shady Hill School Record and communicate daily student absences, arrivals and departures, and dismissal location changes in SchoolPass; work with employees and families to resolve any questions about student attendance Manage annual family, student, and employee setup and registration in SchoolPass for the upcoming school year Create rosters in SchoolPass for each sports team each season (fall, winter, spring)  Manage Shady Hill mail: receive and sort incoming mail, prepare outgoing mail to be sent, maintain postage meter supplies, and liaise with the Post Office as needed Maintain the Front Desk area including updating monthly calendars, seasonal decorations, employee supply closet, and employee phone listing Serve as a member of the Shady Hill Safety Committee (typically meets monthly) During fire drills, work with the Director of Campus Security to initiate drills in SchoolPass and ensure employees and visitors are accounted for Participate in all mandatory health and safety trainings, including CPR, First Aid, and emergency preparedness Qualifications:   5 - 7 years prior administrative or coordinator experience preferred, preferably in a school or non-profit setting Experience with Google suite preferred Strong organizational and problem solving skills, calm under pressure Ability to multitask, prioritize and work independently in a busy, dynamic office Excellent cultural competency and interpersonal skills, and the ability to develop positive, professional relationships with all constituencies  Proven experience as a team player Committed to maintaining a high level of confidentiality Prior experience with administrative databases preferred The hourly range for this position is $28 - $36.  How to apply: Please send a cover letter and resume as a PDF to apply@shs.org . Please be sure to include “Front Desk Coordinator” in the subject line of the email. Shady Hill offers competitive salaries and a generous benefits package, including medical, dental and vision insurance plans, a school-matched retirement plan and paid time off. Shady Hill is an Equal Opportunity/Affirmative Action Employer. Employees must be authorized to work in the United States. For a description of the school, refer to: www.shs.org . Thu, 07 May 2026 13:15:51 -0400 https://alumnijobs.cofc.edu/jobs/rss/22259359/accounts-payable-specialist https://alumnijobs.cofc.edu/jobs/rss/22259359/accounts-payable-specialist Cambridge, Massachusetts, About the Position: Shady Hill School is seeking an Accounts Payable Specialist to join our team. The School has an annual budget of approximately $30 million, with over $130 million in assets and an endowment in excess of $80 million. The Accounts Payable Specialist is responsible for processing invoices and maintaining the Accounts Payable sub-ledger in Blackbaud Financial Edge NXT.  The successful candidate will be detail-oriented, accurate, independent and self-motivated. This is a full-time, in-person, hourly, 12-month (year-long) position reporting to the Controller.  Primary Responsibilities: Manage the School’s outgoing payments, ensuring vendor invoices are accurate, coded, approved, entered into the accounting system and paid on time Process credit memos and apply them properly Reconcile balance sheet accounts and subsidiary ledgers on a monthly basis Prepare schedules for the annual audit Reconcile vendor statements and AP Aging reports Resolve discrepancies with vendors and address payment inquiries Process form 1099’s Enter direct debit and ACH payments into the accounting system Process expense reports Maintain listing of certificates of insurance Manage W-9, ST-2 and ST-5 forms Manage petty cash Other duties as assigned by the Controller or CFOO Qualifications: 3-5 years previous experience in AP processing required Strong organizational and communication skills and attention to detail Ability to manage multiple tasks and projects under the pressure of deadlines essential Experience with Blackbaud Financial Edge NXT (Accounts Payable module) is preferred Experience with AAtrix 1099 software is helpful  Highest regard for confidentiality and high ethical standards required Start date : August 3, 2026 The salary range for this position is $33 - $40 / hour ($70,000 - $85,000 annually), depending on experience.  How to apply: Please send a pdf including a cover letter and resume to: apply@shs.org. Please be sure to include “Accounts Payable Specialist” in the subject line of the email.  Shady Hill offers competitive salaries and a generous benefits package, including medical, dental and vision insurance plans, a school-matched retirement plan and paid time off. Shady Hill is an Equal Opportunity/Affirmative Action Employer. Employees must be authorized to work in the USA. For more information on Shady Hill please visit us at www.shs.org . Thu, 07 May 2026 10:16:02 -0400 https://alumnijobs.cofc.edu/jobs/rss/22259478/lower-school-operations-coordinator-and-registrar https://alumnijobs.cofc.edu/jobs/rss/22259478/lower-school-operations-coordinator-and-registrar Cambridge, Massachusetts, About the position:  Shady Hill School is seeking a Lower School Operations Coordinator and Registrar to join our team beginning in July 2026. The Operations Coordinator and Registrar provides administrative support to the Lower School Head, acts as the Registrar, and provides operational support for the Lower School division. The position requires a high level of professionalism, patience, and confidentiality as well as the ability to handle multiple tasks at once. This is a full-time, in-person, exempt (salaried), 12 month position.  Specific Responsibilities: Lower School Operations Provide administrative support to the Lower School Head including managing their calendar, scheduling meetings, and prioritizing daily tasks  Order requested supplies for the division, liaising with Accounts Payable regarding expense reimbursement requests and employee credit cards, in addition to supporting vendor and field trip expenses  Provide support for grade or division level special events (parent coffees, curriculum nights, school wide assemblies, PD days etc.)  Collaborate with internal departments to support academic operations and events as needed Manage recruitment including candidate visits for Lower School openings Collaborate closely with the Middle School Operations Coordinator and Registrar during peak season such as hiring, reports and events  Registrar With Middle School Operations Coordinator and Registrar, manage student, family and employee data and permissions in Blackbaud, the School’s student information system (SIS) Manage mid-year and year-end comments and grades collection from teachers Create classes, report cards, and manage gradebooks in Blackbaud and facilitate other systems operations (portal release dates, schedules, etc.) Maintain academic files and respond to records requests  Facilitate applying out process for Lower School students   Collaborate with Middle School Operations Coordinator and Registrar to respond to data requests from towns, the state, and other required surveys (INDEX) Create and manage reports in Blackbaud to support academic operations (such as absentee reports) and for other departments as needed (such as school directory pulls for Marketing and Communications) Collaborate with Admission to ensure student enrollments are transferred each summer Partner with families, Admissions and IT to make sure families are onboarded to Shady Hill academic operational systems; serve as primary point of contact for families with questions about Blackbaud Qualifications: Bachelor's degree preferred Previous experience working in a school setting required Previous administrative assistant experience required Experience with SIS database management, such as Blackbaud, preferred  Effective, timely, and professional communication skills Ability to manage multiple competing priorities, balancing both long term projects and unexpected tasks High attention to detail Flexible, positive attitude, proactive, and sense of humor The range for this position is $80,000 - $95,000, depending on experience.  To apply: please send a cover letter and resume to: apply@shs.org . Please be sure to include “Academic Operations and Registrar” in the subject line of the email.  Shady Hill offers competitive salaries and a generous benefits package, including medical, dental and vision insurance plans and paid time off. Employees must be authorized to work in the United States. Shady Hill is an Equal Opportunity/Affirmative Action Employer. For more information on Shady Hill please visit us at www.shs.org . Thu, 07 May 2026 13:19:15 -0400 https://alumnijobs.cofc.edu/jobs/rss/22253405/accounts-payable-specialist https://alumnijobs.cofc.edu/jobs/rss/22253405/accounts-payable-specialist Cambridge, Massachusetts, About the Position: Shady Hill School is seeking an Accounts Payable Specialist to join our team. The School has an annual budget of approximately $30 million, with over $130 million in assets and an endowment in excess of $80 million. The Accounts Payable Specialist is responsible for processing invoices and maintaining the Accounts Payable sub-ledger in Blackbaud Financial Edge NXT.  The successful candidate will be detail-oriented, accurate, independent and self-motivated. This is a full-time, in-person, hourly, 12-month (year-long) position reporting to the Controller.  Primary Responsibilities: Manage the School’s outgoing payments, ensuring vendor invoices are accurate, coded, approved, entered into the accounting system and paid on time Process credit memos and apply them properly Reconcile balance sheet accounts and subsidiary ledgers on a monthly basis Prepare schedules for the annual audit Reconcile vendor statements and AP Aging reports Resolve discrepancies with vendors and address payment inquiries Process form 1099’s Enter direct debit and ACH payments into the accounting system Process expense reports Maintain listing of certificates of insurance Manage W-9, ST-2 and ST-5 forms Manage petty cash Other duties as assigned by the Controller or CFOO Qualifications: 3-5 years previous experience in AP processing required Strong organizational and communication skills and attention to detail Ability to manage multiple tasks and projects under the pressure of deadlines essential Experience with Blackbaud Financial Edge NXT (Accounts Payable module) is preferred Experience with AAtrix 1099 software is helpful  Highest regard for confidentiality and high ethical standards required Start date : August 3, 2026 The range for this position is $33 - $40 / hour ($70,000 - $85,000 annually), depending on experience.  How to apply: Please send a pdf including a cover letter and resume to: apply@shs.org. Please be sure to include “Accounts Payable Specialist” in the subject line of the email.  Shady Hill offers competitive salaries and a generous benefits package, including medical, dental and vision insurance plans, a school-matched retirement plan and paid time off. Shady Hill is an Equal Opportunity/Affirmative Action Employer. Employees must be authorized to work in the USA. For more information on Shady Hill please visit us at www.shs.org .  Tue, 05 May 2026 12:59:05 -0400