https://alumnijobs.cofc.edu Latest ALUMNI CAREER CENTER Jobs Mon, 27 Apr 2026 03:01:38 Z https://alumnijobs.cofc.edu/jobs/rss/22224181/housing-operations-assistant-contractual https://alumnijobs.cofc.edu/jobs/rss/22224181/housing-operations-assistant-contractual Towson, Maryland, Towson University (TU) has earned distinction as both a top 100 public university and one of the nation's great colleges to work for. Located north of Baltimore, TU currently enrolls over 19,000 students and is the second-largest university in the prestigious University System of Maryland.  Towson University fosters a climate that is grounded in respect and supports the intellectual and personal growth of the entire university community. The Housing Operations Assistant reports to the Housing Operations Coordinator and supports the daily execution of housing assignments and operational processes within the Department of Housing & Residence Life. This position assists with assignment-related workflows, data entry, student communications, and system updates to help ensure accurate housing placements and positive student experiences utilizing the department’s housing management system (StarRez). Description Assignments Support: Process routine room changes, new assignments, emergency placements, and mid-year placements in StarRez as directed by the Housing Operations Coordinator. Utilize StarRez to execute assignment transactions, including room changes, placements, cancellations, and related updates, ensuring accurate data entry. Assist with first-year placements, waitlist assignments, and special population assignments as assigned. Support the housing contract cancellation workflow by entering updates, preparing communications, and tracking documentation. Maintain organized records related to assignments and cancellations to ensure accurate tracking and reporting. Provide administrative support for assignment-related processes during peak operational periods (housing selection, move-in, roster verification, etc.). Run standard reports and saved lists as directed to support assignments tracking and data verification. Provide administrative support for summer housing assignments and operations in conjunction with the Housing Operations Specialist.   Fall Triple & Overflow Housing Support: Serve as the operational support for the fall triple and overflow housing process. Enter and update detriple and permanent reassignment information in StarRez. Prepare and distribute communication to affected students regarding placements, room changes, and detriple updates. Track available spaces and maintain internal tracking documents to assist the Housing Operations Coordinator with placement planning. Monitor deadlines and assist with ensuring timely permanent placements. Assist with processing detriple credits and related account adjustments in coordination with the Housing Operations Coordinator.    Housing Operations Support: Assist with roster verification processes at the start of fall and spring semesters by preparing reports and updating records. Process and assist with audits of student account adjustments in StarRez related to room changes, early arrivals, and detriple credits as directed. Support occupancy tracking and space management efforts by maintaining accurate system records. Assist with Card Access Control updates in the Lenel system as needed. Provide general administrative support for housing operational workflows and special projects.   Customer Service & Communication Support: Respond to routine assignment-related inquiries from students, families, and campus partners. Send assignment-related communications using approved templates. Provide front-line operational support to the Housing & Residence Life office regarding assignments processes. Escalate complex or sensitive situations to the Housing Operations Coordinator.   Committee and Other Assignments: Participate in all required training. Perform other duties as assigned by supervisor, the Director of Housing & Business Operations, or their designee. Assist with departmental marketing and outreach efforts, including but not limited to, participating in University Admissions recruitment efforts where the need arises.   Telework may be available for this position up to two days per week following the completion of 90 days of service in good standing.   Work schedule may include some evenings and/or weekends. QUALIFICATIONS Required Qualifications: High School Diploma or GED  Two years of experience providing administrative support.   General knowledge of and skill in the practical application of generally accepted office practices and procedures. Ability to communicate effectively both orally and in writing. Ability to proofread and edit written documents. Skill in various computer software packages, such as word processing, spreadsheets, database, presentation programs, Internet, email and calendaring software. Ability to understand and follow oral and written instructions. Ability to interact effectively with internal and external parties in a courteous and efficient manner. Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.   Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.   Preferred Qualifications Experience using a housing or property management system (i.e., Mercury, StarRez, Card Access System, Keywatcher) Experience using equity, diversity, and inclusion lens in delivering programs and services practice (i.e., staffing practices, supervision, training, housing policies, programs, and services) Excellent customer service skills and interest in helping others Experience in a residence life and/or property management setting. Detail-oriented and self-motivated with the ability to work independently, as a leader, and a collaborative member of a team. Ability to be sensitive, diplomatic and detail-oriented Ability to implement problem solving strategies to manage everyday residential challenges such as conflict management and student/family concerns in a fast-paced environment. Commitment to expand knowledge and awareness of diversity, equity, and inclusion, understanding cultural differences, social identities, and historical inequalities, and strategies for interacting effectively with people different from oneself. Intermediate knowledge of Microsoft Office Suite and Google Suite.     Salary & Benefits $21.75 per hour and a contract that offers annual leave, holidays and sick days. Contractual employees scheduled to work 30 or more hours per week may be eligible for subsidized health benefits coverage. The position is contingent on funds being available at time of hire. To learn more about our benefits, click here . TU also offers a variety of great perks and discounts, which can be found here . For consideration, please submit a cover letter and resume with your online application. This position will be open for a minimum of 14 days.   Thu, 23 Apr 2026 11:21:26 -0400 https://alumnijobs.cofc.edu/jobs/rss/22208328/administrative-assistant-ii-department-of-instructional-leadership-professional-development-ilpd https://alumnijobs.cofc.edu/jobs/rss/22208328/administrative-assistant-ii-department-of-instructional-leadership-professional-development-ilpd Towson, Maryland, Towson University (TU) has earned distinction as both a top-100 public university and one of the nation's great colleges to work for. Located north of Baltimore, TU currently enrolls over 19,000 students and is the second-largest university in the prestigious University System of Maryland. Towson University fosters a climate that is grounded in respect to cultivating the intellectual and personal growth of the entire university community. The Administrative Assistant II position, in the Department of Instructional Leadership & Professional Development (ILPD), within the College of Education—provides complex administrative support for the department chair, program directors, and faculty. Work requires detailed knowledge of the department and its programs, as well as skill in addressing policy and procedural issues. Strong communication skills are necessary, as are accuracy and an ability to prioritize and multi-task. The ILPD department works with educators from the Baltimore area and around the State of Maryland, supporting their development as equity-centered leaders. We are seeking an administrative assistant who is inspired by that mission.   Responsibilities and Duties   General Administrative Duties: Supports administrative processes involved in the execution of ILPD’s graduate programs year-round. Communicates with the Payroll Office, Accounts Payable, Business Travel Office, Events and Conference Services, and Auxiliary Services. Collaborates with administrative staff in the Dean’s Office and throughout the COE as necessary. Works closely with the department chair, graduate program directors, and the Towson Learning Network to create semester course schedules and monitor cohort progressions. Develops and maintains paper and electronic filing systems for departmental procedures and processes. Maintains and updates contact lists for students and faculty. Responds to email, phone, and in-person inquiries which may or may not require substantive program knowledge and refers questions to appropriate personnel. Budget and Finance: Closely monitors the department’s budget, including state-side, external grant and TU Foundation funds, and manages these funds with the department chair. Facilitates purchasing. Maintains good standing as Procurement Card holder with the University. Prepares adjunct and full-time faculty contracts, additional compensation forms, reimbursement forms, and travel forms. Employment and Hiring: Provides support for new and adjunct faculty during the hiring process, as well as during the transition into the department. Maintains thorough and accurate employment records for the department. Coordinates with the Office of Human Resources and the College of Graduate Studies to shepherd onboarding of graduate assistants. Communication and Marketing: Edits, formats, and revises a variety of documents and materials created by others. Creates and revises materials to advertise ILPD programs and events to current and incoming students, faculty/staff, and alumni. Maintains student and alumni databases, and promotes event participation and program recruitment through communication with students and alumni. Attends tabling events for program recruitment. Events: Coordinates logistics for departmental events, to include: reserving venues; communicating with Events & Conference Services, Catering, and Parking; organizing catering; communicating with event facilitators and participants.   Qualifications and Skills   High school diploma or GED. 3 years of experience providing administrative support. Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience. General knowledge of and skills in the practical application of typically accepted office practices and procedures. Ability to communicate effectively, both orally and in writing. Ability to proofread and edit written documents. Proficiency in Microsoft Office, especially software for word processing, spreadsheets, database, presentation programs, and calendaring. Ability to interact effectively with internal and external parties in a professional, efficient, and courteous manner. Ability to plan, organize, prioritize, and implement multiple and continuing assignments. Ability to work independently following instructions on specific tasks and to work effectively as part of a team. Affinity for collaboration with colleagues. Preferred: Experience using PeopleSoft/Stratus or equivalent software. Prior experience with or interest in graphic design. Willingness to ask questions and suggest improvements to departmental processes.   Salary and Benefits  $46,736 annually and full University benefits that includes annual leave, up to 17 holidays, personal and sick days; excellent health, life, and retirement plans; and tuition remission. Applicants with TU or USM service may receive salary credit. When applicable, a 2.5% increase may be added to the annual salary, pending successful completion of the initial six-month probationary period, for this position. To learn more about our benefits, please click here .  TU also offers a variety of great perks and discounts, which can be found here . This position will be open for a minimum of 14 days. For consideration, please submit a cover letter and resume with your online application.  Fri, 17 Apr 2026 08:45:01 -0400 https://alumnijobs.cofc.edu/jobs/rss/22208326/university-budget-coordinator https://alumnijobs.cofc.edu/jobs/rss/22208326/university-budget-coordinator Towson, Maryland, Towson University (TU) has earned distinction as both a top-100 public university and one of the nation's great colleges to work for. Located north of Baltimore, TU currently enrolls over 19,000 students and is the second-largest university in the prestigious University System of Maryland. Towson University fosters a climate that is grounded in respect to cultivating the intellectual and personal growth of the entire university community. Under the direction of the Budget Director, the Budget Coordinator is responsible for accurate budget and financial information internally and externally for the university. Telework may be available for this position up to two days per week following the completion of 90 days of service in good standing.    Responsibilities and Duties   Manage all aspects of position management for the University, which includes salary data compilation and loading, validation of salaries and budgets and ongoing management of all salaries. Oversee and audit salary adjustments focusing on accuracy and funding analysis. Analyze salary adjustments during the year for budget impact on both the division and the University. Audit and authorize all regular and contingent position requisitions to ensure alignment with annualized budget allocations. Coordinate funding actions for new hires, reclassifications, equity adjustments, and other personnel changes. Manage commit accounting for all positions. Collaborate directly with Divisional Budget Officers across all divisions to address salary-related matters, provide regular projections on salary savings and fringe expenses to assist Divisional Budget Officers in managing their personnel budgets. Evaluate unassigned salary budgets for all divisions to maximize effective allocation and utilization of these resources. Manage all University SAP positions and maintain accurate filled and vacant position control reports. Prepare and interpret quarterly Vacancy reports from the HCM system for USM. Compile critical reports required for USM related to position flexibility, DLS Personnel Survey, and Healthcare expenditure projections. Provide ad hoc reporting and analysis on fringe and salary actual expenditures, forecasted expenditures and, Cola and Merit increase evaluations. Support budget planning & decision making through detailed financial analysis. Prepare 26 pay faculty salary accrual for year end adjustments. Review all university budget transfers and budget amendments, coordinating with the cost center managers and Divisional Budget Officers to ensure accuracy, compliance and proper authorization while ensuring alignment with approved budgets. Evaluate for recurring fiscal deficits by analyzing expenditure trends and collaborating with DBO’s to develop plans for better budget management. Responsible for the entry and reconciliation of grant budget journals, maintaining 100% accuracy in fund allocation and usage.   Prepare quarterly Contingent health insurance expense transfers to allocate expenses correctly. Provide oversight and approval of purchase requisitions to ensure compliance and financial support. Monitor and manage monthly over-expenditure reports, working directly with DBO’s and cost centers to resolve deficits and plan accordingly for additional expense. Collaborate with DBO’s to provide reconciliations & summaries of fund balances. Manage tuition waiver funding which includes monthly budget transfers to cover state cost centers and forecasting actuals for the year. Prepare monthly interest earnings report. Orchestrate comprehensive fiscal reporting cycles (monthly, quarterly and year end) for self-support and auxiliary cost center and fund source balances. Collaborate with Divisional Budget Officers to clear up financial deficits and assist with planning for long term financial stability. Provide reporting to executive level on critical insights into fund variances and structural deficits. Prepare ad hoc reporting and analysis upon request. Support the annual Budget Operating book process by performing multi-layered data validation, validate and cross-reference financial inputs to ensure 100% data consistency throughout the book, and preparing analysis charts and graphs. Assist with reviewing annual divisional budget allocations to ensure budgets are being set up appropriately, then loading the actual budgets. Serve as the functional point of contact for HCM and Procurement system testing, ensuring that system changes support accurate data collection and reporting. Other duties as assigned.   Qualifications and Skills   Bachelor’s Degree and two years of experience. Demonstrated experience with budgets and other quantitative data; ability to successfully complete multiple projects under tight time constraints; ability to interface effectively with all levels of management; excellent problem solving, analytical and organizational skills; experience using Excel for managing data. Preferred Qualifications: Experience in higher education.   Salary and Benefits  Salary at $75,000-$85,000 annually and full University benefits that include 22 days of annual leave, up to 17 holidays, personal and sick days; excellent health, life, and retirement plans; and tuition remission. To learn more about our benefits, click here . TU also offers a variety of great perks and discounts, which can be found here . Fri, 17 Apr 2026 08:42:39 -0400 https://alumnijobs.cofc.edu/jobs/rss/22208327/advancement-operations-coordinator-26000094 https://alumnijobs.cofc.edu/jobs/rss/22208327/advancement-operations-coordinator-26000094 Towson, Maryland, Towson University (TU) has earned distinction as both a top-100 public university and one of the nation's great colleges to work for. Located north of Baltimore, TU currently enrolls over 19,000 students and is the second-largest university in the prestigious University System of Maryland. Towson University fosters a climate that is grounded in respect to cultivating the intellectual and personal growth of the entire university community. The Advancement Operations Coordinator supports the daily functions of Advancement Operations within the Division of University Advancement. This role is integral to ensuring the accuracy, integrity, and efficiency of advancement systems and processes, including database administration, maintenance of biographical and constituent records, and the timely and accurate processing of gifts. Telework may be available for this position up to two days per week following the completion of 90 days of service in good standing.   Responsibilities and Duties   Manage the biographical maintenance process and ensure the quality of data entry through standard quality control reporting and enforcement of established data entry procedures. Coordinate with other advancement services colleagues regarding data entry assignments (i.e., administrative assistant and student worker); prioritize tasks and provide feedback as needed. Oversee the generation and electronic distribution of weekly gift reports to account program directors for gift accounting and recognition purposes. Assist with gift processing as needed. This involves preparing checks for deposit and preparing online gifts for processing; entering philanthropic gifts and pledges into the fundraising/donor database; and working with the TU Foundation employees to ensure all gift entries reconcile. Collaborate with faculty and staff across campus who gather demographic information on alumni, parents, and students and determine best method for capturing and recording that information in the alumni database; this involves establishing protocols for the exchange of data and the prioritization of data entry tasks.   Qualifications and Skills   Bachelor’s degree acquired by 6/1/26  Two years of related experience. Proficiency in Microsoft Office Suite, particularly Excel and SharePoint. Demonstrated attention to detail while meeting obligatory deadlines. Strong analytical, interpersonal, organizational, research and project management skills. Ability to handle multiple assignments and changing priorities as circumstances may dictate. Ability to work well both independently and as part of a team. Maintain high level of professionalism and confidentiality. Preferred qualifications: Experience using fundraising software such as Ellucian Advance is preferred. Preferred familiarity with gift accounting, IRS regulations, and CASE Management & Reporting Standards.   Salary and Benefits  Salary at $54,000 annually and full University benefits include 22 days of annual leave, up to 17 holidays, personal and sick days; excellent health, life, and retirement plans; and tuition remission. To learn more about our benefits, click here . TU also offers a variety of great perks and discounts, which can be found here . This position will be open for a minimum of 14 days. A cover letter and resume with your online application is required.  Fri, 17 Apr 2026 08:43:51 -0400