https://alumnijobs.cofc.edu Latest ALUMNI CAREER CENTER Jobs Wed, 17 Jun 2026 10:37:06 Z https://alumnijobs.cofc.edu/jobs/rss/22359280/assistant-director-of-admission https://alumnijobs.cofc.edu/jobs/rss/22359280/assistant-director-of-admission Washington, Pennsylvania, Summary Washington & Jefferson College seeks a dynamic, student-centered Assistant Director of Admissions to recruit, counsel, and enroll prospective students who will contribute to the academic excellence and vibrant campus community of the College. The Assistant Director of Admissions serves as a primary representative of the College to prospective students, families, school counselors, and community partners, guiding students through the admissions process and helping them discover how W&J can help them achieve their goals. As a member of the Enrollment team, the Assistant Director of Admissions is responsible for managing an assigned recruitment territory, developing meaningful relationships with prospective students and influencers, and contributing to the achievement of institutional enrollment goals. This position requires extensive travel, exceptional communication skills, a commitment to outstanding customer service, and a passion for helping students find their place at W&J. The W&J Way Washington & Jefferson College is committed to creating exceptional experiences for students, families, alumni, and colleagues through  The W&J Way , our shared commitment to service excellence. Employees are expected to: Treat every individual with respect, kindness, and professionalism. Demonstrate responsiveness, accountability, and follow-through. Approach challenges with a solution-oriented mindset. Foster collaboration and inclusivity across campus. Create welcoming and positive experiences for prospective students and families. Represent the College with pride, integrity, and enthusiasm. Contribute to a culture of recognition, continuous improvement, and exceptional service. Assistant Director of Admission plays a critical role in delivering  The W&J Way  by ensuring every interaction with prospective students and families reflects the College's commitment to personal attention, meaningful relationships, and student success. Essential Responsibilities Recruitment & Territory Management Manage an assigned recruitment territory and develop strategic plans to achieve application, admission, and enrollment goals. Conduct high school visits, college fairs, community-based organization visits, and other recruitment activities. Build and maintain strong relationships with high school counselors, independent counselors, alumni, and community partners. Analyze territory performance and implement strategies to increase applications, admits, and deposits. Travel extensively throughout assigned regions and represent the College at recruitment events. Student & Family Engagement Counsel prospective students and families through all stages of the admissions process. Conduct interviews, information sessions, presentations, and campus visit experiences. Respond promptly and professionally to inquiries from students, parents, counselors, and campus partners. Serve as a trusted resource regarding admissions requirements, academic programs, financial aid, campus life, and student opportunities. Participate in yield and admitted-student events designed to convert admitted students into enrolled students. Application Review & Enrollment Operations Evaluate applications for admission and make recommendations consistent with institutional policies and enrollment goals. Maintain accurate records and communications within the College's CRM system (Slate). Track and report recruitment activities, territory outcomes, and enrollment trends. Assist with special projects, enrollment initiatives, and strategic recruitment efforts as assigned. Campus Collaboration and Other Responsibilities Partner with faculty, athletics, student affairs, financial aid, alumni relations, and marketing teams to support recruitment efforts. Assist with campus-wide admissions programs events. Serve as a positive ambassador for W&J both on and off campus. Maintainalignmentwithapeerprofessionalnetworkofprofessionalsandappropriateorganizations Additional duties as assigned, which may include event planning, communication development, outreach and awareness initiatives, and leadership in a variety of areas such as social media marketing, targeted recruitment efforts towards select groups of students, and special projects. Qualifications Required Bachelor's degree. Strong interpersonal, communication, and presentation skills. Ability to build relationships with diverse populations. Strong organizational and time-management skills. Ability to work independently and collaboratively. Valid driver's license and willingness to travel extensively, including evenings and weekends. On-site/flexible work schedule with primary schedule Monday-Friday 9:00am-5:00 pm and evenings and weekends for events Preferred Experience in admissions, higher education, sales, marketing, customer service, or related fields. Familiarity with CRM systems such as Slate. Knowledge of liberal arts education and student recruitment strategies. Key Competencies Relationship Building Communication & Presentation Skills Customer Service Excellence Strategic Thinking Organization & Time Management Adaptability Collaboration Problem Solving Cultural Awareness & Inclusivity Supervisory Duties The position may manage other employees or student workers. Disclaimer The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the position described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the position. Job Description Status The duties and responsibilities listed in this job description are illustrative ones anticipated for this position. Other duties and responsibilities may be assigned as required. Washington & Jefferson College reserves the right to amend or change this job description to meet the needs of its programs. This job description and any attachments do not constitute or represent a contract. Application Instructions Apply for this job at  https://washjeff.applicantpro.com/jobs/ . Please submit a cover letter and resume. It is recommended that all documents be in PDF format and uploaded at one time. Review of applications will begin immediately. Employee Benefits Washington & Jefferson College offers a comprehensive benefit package for benefit eligible employees; including health, vision, and dental coverage, group life insurance, AD&D and LTD coverage, retirement plan, generous leave time, and the tuition benefit programs. These benefits add significantly to the employee's total compensation package. Getting to Know W&J Washington & Jefferson College is the best of both worlds: a small-town college setting in historic Washington, Pa., with easy access to the bustling business and cultural districts of nearby Pittsburgh, Pa. just 30 miles to the north. Founded in 1781, W&J College is a private, residential liberal arts college that is focused on student success. Our dedicated, experienced professors are passionate about teaching and work closely with our students to ensure that they receive a quality, comprehensive education. For more than 200 years, our alumni have influenced change in business, politics, medicine, and the arts and sciences as CEOs, lawyers, doctors, researchers, writers, teachers, and in many other equally worthy professions. Celebrating Community Washington & Jefferson College welcomes people of all backgrounds and beliefs who wish to participate in a diverse educational community. The College strives to be a place where all students, faculty, administrators and employees are able to live, study and work in an atmosphere free from bias and harassment. The College encourages civil debate and lively exchange of ideas in the belief that such exchanges promote understanding that will grow beyond simple tolerance of difference to embracing and celebrating the richness of diversity. Our graduates acquire knowledge and learn skills that help them thrive in a culturally diverse world. Equal Opportunity Employer Washington & Jefferson College (W&J) complies with all applicable federal, state and local laws and provides equal opportunity in all educational programs and activities, admission of students and conditions of employment for all qualified individuals regardless of race, color, sex, religion, age, disability, sexual orientation, protected veteran status, gender identity, or national origin. For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://washjeff.applicantpro.com/jobs/4115784-1063145.html   Wed, 17 Jun 2026 13:30:19 -0400 https://alumnijobs.cofc.edu/jobs/rss/22301961/executive-administrative-assistant https://alumnijobs.cofc.edu/jobs/rss/22301961/executive-administrative-assistant Washington, Pennsylvania, Summary The Executive Administrative Assistant for Enrollment, Marketing, and Communications provides comprehensive support for the day-to-day operations of the division. This role manages workflow systems, coordinates project intake, oversees budget tracking and financial processes, and supports the planning and execution of campus events. Serving as a central point of coordination, the Executive Administrative Assistant ensures projects progress efficiently and are completed in a timely and organized manner. This position is expected to model  The W&J Way  by delivering exceptional, timely, and solution-oriented service to both internal and external constituents. The Executive Administrative Assistant fosters a welcoming and professional environment, communicates with clarity and kindness, anticipates needs, follows through on commitments, and contributes to a collaborative and positive workplace culture. Duties and Responsibilities Operations, Workflow, and Project Management Serve as primary administrative and operational support for the Enrollment, Marketing, and Communications division, ensuring seamless day-to-day operations. Manage and optimize the division's project management platform (e.g., Monday.com), including system organization, user support, and continuous process improvement. Coordinate inbound project requests, ensuring accurate intake, prioritization, and routing to appropriate team members. Monitor project progress, timelines, and deliverables; proactively identify and address bottlenecks or competing priorities. Develop, document, and continuously improve workflows, processes, and procedures to enhance efficiency and consistency. Ensure effective information flow across the division by maintaining organized systems, shared resources, and clear communication channels. Financial & Budget Administration Support budget operations across Enrollment, Marketing, and Communications, including tracking expenditures, reconciling accounts, and maintaining accurate documentation. Process invoices, purchase orders, and payments in accordance with institutional policies and financial systems. Assist in preparing materials for monthly budget meetings, including compiling reports and supporting documentation. Maintain records of vendor contracts, invoices, and financial transactions to ensure compliance and accuracy. Identify cost-effective solutions and support responsible resource allocation across projects and events. Project & Executive Support Coordinate divisional projects and initiatives, ensuring alignment with timelines, priorities, and institutional goals. Assist with executive calendars; schedule meetings; and coordinate logistics, materials, and follow-up actions as needed. Prepare, edit, and manage correspondence, reports, presentations, and meeting materials with a high level of accuracy and professionalism. Support Board of Trustees Enrollment Committee operations, including meeting coordination, materials preparation, and minutes management. Handle sensitive and confidential information with discretion and sound judgment. Event Planning & Execution Support the planning and execution of divisional and campus events aligned with enrollment and institutional priorities. Assist with the management of event logistics, including space reservations, room setup, catering, technology, accessibility, parking, signage, and wayfinding. Assist with the develop of detailed event timelines, run-of-show documents, and contingency plans to ensure seamless execution. Manage event budgets, track expenses, and oversee ordering and inventory of supplies, materials, and branded items. Maintain and organize event signage, displays, and materials. Provide on-site assistance, coordination and leadership to ensure a polished, professional, and welcoming experience. Prepare post-event reports with recommendations made by the committee to inform continuous improvement. Collaboration, Communication & Service Excellence Serve as a central point of contact for internal and external stakeholders, ensuring professional, timely, and solution-oriented communication. Act as a liaison between internal teams and external vendors to support project execution and financial processes. Collaborate across departments to ensure alignment with institutional priorities and initiatives. Support data collection and reporting related to enrollment, marketing performance, and campaign outcomes. Commitment to The W&J Way Model  The W&J Way  by delivering exceptional, responsive, and detail-oriented service in all interactions. Foster a welcoming, professional, and inclusive environment that reflects the College's values of respect, hospitality, and care. Anticipate needs, proactively resolve challenges, and follow through on commitments with accountability and integrity. Ensure every interaction and event experience reflects the standards of excellence, professionalism, and collaboration that define W&J. Qualifications Bachelor's degree in business administration, marketing, communications, or a related field. 2-4 years of experience in operations, project coordination, budget support, or a related role. Experience with project management tools (e.g., Monday.com, Asana, Trello) preferred. Familiarity with budget tracking, invoice processing, and financial reporting processes. Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously. Keen attention to detail and accuracy, particularly in financial and operational tasks. Excellent communication and interpersonal skills, with the ability to work effectively across teams. Ability to identify process improvements and implement efficient workflow solutions. Proficiency in Microsoft Office 365 and other relevant systems. Ability to maintain confidentiality and handle sensitive information with discretion. Ability to work evenings and weekends as required for campus events. Supervisory Duties This position has no supervisory duties. Disclaimer The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the position described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the position. Job Description Status The duties and responsibilities listed in this job description are illustrative ones anticipated for this position. Other duties and responsibilities may be assigned as required. Washington & Jefferson College reserves the right to amend or change this job description to meet the needs of its programs. This job description and any attachments do not constitute or represent a contract. Application Instructions Apply for this job at  https://washjeff.applicantpro.com/jobs/ . Please submit a cover letter and resume. It is recommended that all documents be in PDF format and uploaded at one time. Review of applications will begin immediately. Employee Benefits Washington & Jefferson College offers a comprehensive benefit package for benefit eligible employees; including health, vision, and dental coverage, group life insurance, AD&D and LTD coverage, retirement plan, generous leave time, and the tuition benefit programs. These benefits add significantly to the employee's total compensation package. Getting to Know W&J Washington & Jefferson College is the best of both worlds: a small-town college setting in historic Washington, Pa., with easy access to the bustling business and cultural districts of nearby Pittsburgh, Pa. just 30 miles to the north. Founded in 1781, W&J College is a private, residential liberal arts college that is focused on student success. Our dedicated, experienced professors are passionate about teaching and work closely with our students to ensure that they receive a quality, comprehensive education. For more than 200 years, our alumni have influenced change in business, politics, medicine, and the arts and sciences as CEOs, lawyers, doctors, researchers, writers, teachers, and in many other equally worthy professions. Celebrating Community Washington & Jefferson College welcomes people of all backgrounds and beliefs who wish to participate in a diverse educational community. The College strives to be a place where all students, faculty, administrators and employees are able to live, study and work in an atmosphere free from bias and harassment. The College encourages civil debate and lively exchange of ideas in the belief that such exchanges promote understanding that will grow beyond simple tolerance of difference to embracing and celebrating the richness of diversity. Our graduates acquire knowledge and learn skills that help them thrive in a culturally diverse world. Equal Opportunity Employer Washington & Jefferson College (W&J) complies with all applicable federal, state and local laws and provides equal opportunity in all educational programs and activities, admission of students and conditions of employment for all qualified individuals regardless of race, color, sex, religion, age, disability, sexual orientation, protected veteran status, gender identity, or national origin. For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://washjeff.applicantpro.com/jobs/4094330-1063145.html Tue, 26 May 2026 09:27:26 -0400