https://alumnijobs.cofc.edu Latest ALUMNI CAREER CENTER Jobs Wed, 13 May 2026 02:03:16 Z https://alumnijobs.cofc.edu/jobs/rss/22268020/26-141-office-assistant-ca2-academic-success-program https://alumnijobs.cofc.edu/jobs/rss/22268020/26-141-office-assistant-ca2-academic-success-program West Chester University, Join a vibrant campus community whose excellence is reflected in its diversity and student success. West Chester University of Pennsylvania's Academic Success Program invites applicants for the position of Office Assistant. The shift for the position is Monday to Friday, 8:00 AM to 4:30 PM . West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good. WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with many wellness programs; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities.  The Academic Success Program (ASP) is a special academic program for students who do not meet current admissions criteria but show the potential to succeed at West Chester University. The ASP assists students in developing academic skills and provides support through academic advising, tutoring, mentoring, academic monitoring, and counseling. Reporting to the Director, the Office Assistant is responsible for coordinating and delivering a full range of administrative services for the Program, supporting incoming and continuing students, and directing ASP students to resources. This position works to ensure excellent service is provided to constituents including students, faculty and staff; and that department goals are achieved. The ideal candidate will demonstrate customer service experience, strong organizational skills, the ability to manage multiple priorities, is self-motivated, takes initiative and the ability to communicate effectively across a diverse population. Responsibilities include: Serve as first point of contact for students, faculty, parents, and visitors to the department Maintain department email accounts and respond to routine inquiries Maintain department calendars Provide general information for students, faculty, staff and other campus partners Assist students and faculty/staff with general academic policies and procedures Maintain electronic files, record-keeping procedures, and spreadsheets Prepare a variety of communication including letters, memoranda and drafts Coordinate and schedule meetings with students, faculty, administrators, and professionals from outside the University Communicate with faculty, department chairs, associate deans, and deans, and other University offices Manage college documents using multiple systems including SharePoint, OnBase, OneDrive, RamPortal and Navigate Perform data entry using multiple systems including Microsoft Office Assist faculty, staff, students, alumni and guests with the submission of expense reimbursements Assist with processing of work orders and equipment maintenance Manage submission, monitor, and process of all required purchasing requisitions Support budget and other necessary paperwork pertaining to purchasing (SAP) Update budget and monthly purchase reports Order and maintain office supplies Perform other duties as assigned Six months as a Clerical Assistant 1 (commonwealth title);  or Graduation from high school; or An equivalent combination of experience and training. Demonstrated proficiency in Microsoft Office including Outlook, Word, and Excel Required Knowledge, Skills & Abilities: Knowledge of the use and functionality of Microsoft Office Suite software Knowledge of standard vocabulary and usage, spelling, grammar, and punctuation Ability to use an alphanumeric keyboard Ability to proofread information for conformance with prescribed standards Ability to sort and file information Ability to perform mathematical calculations Ability to follow oral instructions Ability to read and understand written materials Ability to communicate effectively orally Ability to communicate effectively in writing Ability to establish and maintain effective working relationships Experience in an administrative or receptionist role Customer service experience Higher education experience Experience with higher education systems such as PeopleSoft, SAP, BI, D2L, OnBase Wed, 13 May 2026 00:29:49 -0400 https://alumnijobs.cofc.edu/jobs/rss/22268019/26-131-assistant-accounts-payable-manager-man-180-internal-applicants-only https://alumnijobs.cofc.edu/jobs/rss/22268019/26-131-assistant-accounts-payable-manager-man-180-internal-applicants-only West Chester University, Join a vibrant campus community whose excellence is reflected in its diversity and student success. West Chester University of Pennsylvania's Department of Finance and Business Services invites internal applications for the position of Assistant Accounts Payable Manager .  West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good. WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance, generous retirement plans, along with many wellness programs; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities. The Division of Finance and Administration provides a wide range of support functions that are vital to the operation of the University and to the success of students, faculty, and staff. The division strives to provide timely, accurate and meaningful financial information and advice to the University community to support management decision-making, and to demonstrate fiscal responsibility, accountability, and regulatory compliance to the University's constituents. Reporting to Accounts Payable Manager, this position supervises a staff of four AP processors;  reviews AP documents and processes to ensure compliance with state and Federal regulations and timely, accurate payment to vendors; provides AP reporting including uncashed items for escheatment and yearend reporting; responds to audit inquiries; and provides customer service support and training to campus partners. The ideal candidate will demonstrate experience using ERP systems and working with federal, state and local regulations and policies related to  payables; experience reviewing W9/ W8 requirements and processing 1099 and B-Notice reporting; the ability to collaborate with a diverse campus community including vendors, staff, faculty, and other campus partners; and the ability to work independently,  problem solve and manage multiple priorities with excellent attention to detail in a high-volume, and deadline driven environment. Responsibilities include: Assist in the planning and oversight of daily operations Supervise a staff of four AP processors Interpret, implement, and apply Accounts Payable policies and procedures  Oversee uncashed check process and provide reports to Accounting for Escheatment Analyze and process GR/IR clearings  Review and release weekly payment runs Manage wire payments Resolve vendor disputes  Review debit balances Provide campus AP support including SBN   Review and initiate interface files ensuring quality standards are maintained  Support Purchasing and Travel Card Administrator as needed Provide data and documents for audits, RTK's, yearly 1099 reporting and other reports  Review and maintain vendor master file Support fiscal year end  Train new employees and campus partners Continually improve AP processes including automation in management systems  Stay up to date with federal, state, and local regulations and Higher Ed and AP best practices  Other duties as assigned Bachelor's degree or five (5) years of Accounts Payable experience Supervisory experience Experience using ERP systems Proficiency in Microsoft Office Suite Experience applying federal, state, and local regulations and policies as it relates to payables Experience reviewing W9/ W8 requirements Experience processing 1099 and B-Notice reporting Experience using SAP  Training experience Account Payables Manager certification  Wed, 13 May 2026 00:29:49 -0400 https://alumnijobs.cofc.edu/jobs/rss/22233790/26-130-accounts-payable-fiscal-technician https://alumnijobs.cofc.edu/jobs/rss/22233790/26-130-accounts-payable-fiscal-technician West Chester University, Join a vibrant campus community whose excellence is reflected in its diversity and student success. West Chester University of Pennsylvania's Accounts Payable Office invites applicants for the position of Fiscal Technician. The shift for the position is   Monday to Friday ,  8:00 a.m. - 4:30 p.m. West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania.  We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.   WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with many wellness programs; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities.  The accounts payable office strives to provide the best possible service for internal and external University customers. Our procedures promote the use of best practices to properly fulfill the needs of our vast customer base, while adhering to the mission of Finance and Business Services. Adherence to Accounts Payable's procedures helps to maintain compliance with laws and audits, ensure best in class business practices, and maintain cost effectiveness. The ideal candidate will demonstrate excellent customer service and written communication skills; the ability to work collaboratively with others and to manage multiple priorities in a fast-paced and high-volume environment; experience using Microsoft Office Suite to manage calendars, develop reports and monitor data; experience working in higher education and student support; and the ability to professionally communicate and collaborate with students, faculty, staff and other campus partners. Responsibilities include:   Prepare and perform payment runs Adhere to Pennsylvania State System of Higher Education and University guidelines Use of University financial/EPR system Research and resolve invoice discrepancies and issues Correspond with vendors in a timely manner and the campus community and respond to inquiries Audit and process invoices and maintain vendor records Perform other duties as assigned One year as a Fiscal Assistant; or Three years of work involving the maintenance of fiscal or financial records, including one year of responsible work which involves the application of accounting or fiscal principles and practices; and graduation from high school; or One year of experience in maintaining and reviewing fiscal records and an Associate degree in accounting or business administration; or Any equivalent combination of experience and training. Demonstrated proficiency in Microsoft Office including Outlook, Word, and Excel Required Knowledge, Skills & Abilities: Thorough knowledge of bookkeeping principles and practices Knowledge of modern office practices and equipment Some knowledge of accounting principles and methods Ability to perform detailed work involving written or numerical data and to make arithmetical calculations rapidly and accurately Ability to prepare financial reports and statements Ability to apply and adapt established methods to financial transactions Experience in accounts payable Familiarity with W-9, W-8 and 1099 Experience using SAP, ARIBA and similar EPRs Demonstrated ability to analyze and resolve complex issues, collaborate effectively with leadership, and implement timely solutions Customer service experience Wed, 13 May 2026 00:29:49 -0400