https://alumnijobs.cofc.edu Latest ALUMNI CAREER CENTER Jobs Mon, 08 Jun 2026 12:12:58 Z https://alumnijobs.cofc.edu/jobs/rss/22329825/major-gifts-officer https://alumnijobs.cofc.edu/jobs/rss/22329825/major-gifts-officer Hybrid - Woods Hole, MA,, Job Summary Woods Hole Oceanographic Institution is seeking a strategic, relationship-driven Development Director, Major Gifts to manage and grow a portfolio of major gift prospects and donors, with a primary focus on New York City and the broader Tri-State region. This frontline fundraising role will be responsible for identifying, cultivating, soliciting, and stewarding individuals capable of making significant philanthropic commitments in support of WHOI's mission. The Development Director will work closely with Advancement colleagues, institutional leadership, scientists, engineers, volunteers, and donors to build meaningful philanthropic partnerships that advance ocean science, technology innovation, education, and solutions for a changing planet. WHOI is currently in the public phase of a historic $500 million comprehensive campaign, the largest fundraising campaign in the history of ocean science. This is an exciting opportunity for an experienced major gifts fundraiser to help expand WHOI's donor base, deepen engagement in a key philanthropic market, and secure transformational support for one of the world's leading ocean research institutions. The successful candidate will be based within driving distance of Woods Hole, Massachusetts, and will be expected to be onsite regularly. This role also requires travel to the New York/Tri-State region approximately twice per month for donor meetings, events, and related activities, with additional seasonal travel to Florida and other donor markets as needed. ------------------ Application Instructions: Please submit a resume and cover letter describing your interest in WHOI and how your experience, skills, and approach to major gifts fundraising would position you for success in this role. Job Description Essential Functions & Duties Major Gift Fundraising & Portfolio Management Manage and grow a portfolio of approximately 125-150 major gift prospects and donors, with a focus on New York City, Connecticut, New Jersey, the Hamptons, and select seasonal markets. Cultivate, solicit , and steward donors capable of making five-, six-, and seven-figure philanthropic commitments. Develop and execute individualized donor strategies that align prospect interests with WHOI's institutional priorities and campaign objectives . Meet or exceed annual goals for fundraising, donor visits, qualifications, solicitations, stewardship, and portfolio management. Identify and qualify new major gift prospects through proactive outreach, relationship building, volunteer engagement, and strategic prospect development. Prepare compelling donor communications, proposals, briefings, and stewardship materials for sophisticated philanthropic audiences. Maintain accurate and timely documentation of donor activity, strategy, and next steps within WHOI's constituent relationship management system. Donor Engagement & Regional Strategy Serve as a key Advancement representative for WHOI in the New York and broader Tri-State philanthropic communities. Serve as the primary development liaison to WHOI's New York Chapter and its volunteer Steering Committee, building strong and productive relationships with volunteer leaders. Partner with senior leadership, scientists, engineers, and volunteers to design and execute effective cultivation, solicitation, and stewardship strategies. Coordinate meaningful donor engagement opportunities, including individual meetings, small gatherings, institutional events, campaign activities, and mission-focused experiences. Represent WHOI at donor events, regional programs, institutional functions, and other Advancement activities. Institutional Collaboration & Partnership Collaborate across the Advancement team to ensure donor strategies are coordinated, thoughtful, and aligned with institutional priorities. Partner with Development Events, Advancement Operations, Donor Engagement, and Communications colleagues to support high-quality donor experiences. Use donor insights, prospect research, demographic data, and relationship intelligence to strengthen fundraising strategy and outcomes. Contribute to a collaborative, high-performing Advancement culture focused on excellence, accountability, innovation, and shared success. Required Experience & Education Bachelor's degree or equivalent combination of education and experience. Minimum of 5 years of progressively responsible frontline major gifts fundraising experience, preferably within higher education, science, research, healthcare, cultural, environmental, or other mission-driven nonprofit settings. Demonstrated success cultivating, soliciting , and closing five-, six-, and seven-figure gifts from individual donors. Experience managing a major gift portfolio and using moves management practices to advance donor relationships. Strong understanding of sophisticated philanthropic environments; experience working in or with New York philanthropic networks is strongly preferred. Exceptional relationship-building skills, with the ability to engage, inspire, and influence donors, volunteers, institutional leaders, faculty/scientists, and colleagues. Excellent written and verbal communication skills, including the ability to translate complex ideas into compelling donor-centered messaging. Strong strategic thinking, organizational, and project management skills, with the ability to manage multiple priorities independently and collaboratively. High degree of professionalism, discretion, emotional intelligence, and sound judgment, particularly when working with confidential donor information. Experience using CRM systems, preferably Raiser's Edge/NXT, and proficiency with Microsoft 365. Passion for WHOI's mission and the ability to communicate the urgency, relevance, and impact of ocean science to philanthropic audiences. Willingness and ability to travel regularly, including to the New York/Tri-State region approximately twice per month, and to work occasional evenings and weekends as needed. Additional Job Requirements Work Environment and Physical Requirements This is a hybrid position with regular onsite presence in Woods Hole, Massachusetts, and significant donor-facing travel. The role requires travel throughout the New York/Tri-State region, with additional travel to Florida, the Hamptons, and other donor markets as needed. This is a moderately sedentary role that may require occasional lifting or carrying of materials up to 25 pounds. Salary Range: 128,560-150,000 The salary range provided for this position reflects the expected minimum and maximum base pay for new hires. Actual compensation will be determined based on factors such as relevant skills, experience, and qualifications, as well as internal equity and market conditions. In addition to base salary, eligible employees also receive a comprehensive benefits package. WHOI accepts applications on a rolling basis - applications will be reviewed as they are received, and we encourage you to submit your application as soon as possible to ensure full consideration. While we will continue to review applications until the position is filled, and early applicants may have an advantage in the selection process. EEO Statement Woods Hole Oceanographic Institution (WHOI) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Mon, 08 Jun 2026 00:24:57 -0400 https://alumnijobs.cofc.edu/jobs/rss/22264895/scientific-operations-coordinator-research-assistant-iii https://alumnijobs.cofc.edu/jobs/rss/22264895/scientific-operations-coordinator-research-assistant-iii Onsite - Woods Hole, MA,, Job Summary Woods Hole Oceanographic Institution is currently seeking a Scientific Operations Coordinator to join the National Ocean Sciences Accelerator Mass Spectrometry (NOSAMS) facility. This position is a regular, full-time, onsite role and is eligible for full benefits. The Scientific Operations Coordinator plays a key role in supporting the day-to-day operations of the NOSAMS facility. This position develops a strong understanding of NOSAMS laboratory processes through hands-on work and uses that knowledge to coordinate sample workflows, communicate with clients, and contribute to reporting and operational processes. This role is well suited for a detail-oriented, proactive, and organized individual who enjoys working across laboratory and operational settings. It offers opportunities for growth in both technical and operational areas, with increasing responsibility over time based on experience and interests. Job Description Essential Functions & Duties Coordinate and track sample intake and processing workflows, including account setup, purchase orders, documentation review, and maintenance of accurate, organized records. Support laboratory operations through preparation and processing of samples, including routine use of vacuum lines, chemical pre-treatment, and tracking sample workflows. Prepare and issue invoices, track payments, and follow up on outstanding balances. Serve as a point of contact for external clients, responding to inquiries related to sample submission, pricing, and turnaround times Carry out general administrative and operational functions, including recordkeeping, meeting coordination, and use of internal systems (e.g., financial and procurement platforms). Contribute to communication and outreach activities such as newsletters or website updates, as needed. Contribute to a collaborative team environment and perform other duties in support of NOSAMS operations. Required Qualifications Bachelor's degree in a scientific field (e.g., chemistry, environmental science, oceanography) or equivalent combination of education and experience. 2+ years of progressively responsible experience in scientific or operations setting, with increasing independence and accountability. Demonstrated ability to manage complex workflows with a high degree of accuracy and attention to detail, particularly in environments involving data, samples, or financial tracking. Strong quantitative and analytical skills, with experience working with spreadsheets, budgets, or tracking systems. Proven ability to manage multiple responsibilities independently, prioritize effectively, and follow through on tasks with minimal supervision. Excellent written and verbal communication skills, with the ability to convey technical information clearly to a range of audiences. Comfort working in both laboratory and office-based settings, with a commitment to maintaining safety and procedural standards. Preferred Qualifications Experience with laboratory sample processing or wet chemistry techniques. Familiarity with budgeting, invoicing, or financial tracking. Experience working with databases or data management systems. Prior experience in a client-facing or customer service role. Interest or experience in scientific communication, outreach, or marketing (e.g., newsletters, web content). Must be a U.S. citizen or permanent resident due to government contract requirements Additional Job Requirements Salary Range: $56,828 - $73,213 Internal hiring level: Research Assistant III The salary range provided for this position reflects the expected minimum and maximum base pay for new hires. Actual compensation will be determined based on factors such as relevant skills, experience, and qualifications, as well as internal equity and market conditions. In addition to base salary, eligible employees also receive a comprehensive benefits package. WHOI accepts applications on a rolling basis - applications will be reviewed as they are received, and we encourage you to submit your application as soon as possible to ensure full consideration. While we will continue to review applications until the position is filled, and early applicants may have an advantage in the selection process. EEO Statement Woods Hole Oceanographic Institution (WHOI) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Mon, 08 Jun 2026 00:24:57 -0400 https://alumnijobs.cofc.edu/jobs/rss/22230583/post-award-research-administrator https://alumnijobs.cofc.edu/jobs/rss/22230583/post-award-research-administrator Onsite - Woods Hole, MA,, Job Summary Woods Hole Oceanographic Institution (WHOI) is seeking a Post-Award Research Administrator. This position offers flexibility with hybrid (partially remote) or fully on-campus work arrangements. It is a regular, full-time, exempt role and is eligible for a comprehensive benefits package. Reporting to the Post Award Manager, this role supports a portfolio of Principal Investigators (PIs) conducting scientific research. The successful candidate will develop and maintain strong working relationships with the Grants and Contracts Services (GCS) Office while providing comprehensive support in research administration, regulatory compliance, and financial management across all aspects of post-award activity within a fast-paced, dynamic environment. This position requires strong organizational, problem-solving, and interpersonal skills, demonstrated through close collaboration with federally funded scientists and engineers in an academic research setting. The selected candidate will be responsible for managing and evaluating federal grants and contracts--including those from DoD, DoE, NSF, ONR, NASA, and NOAA/CINAR--for compliance with FAR, DFARS, and related regulations. In addition, they will oversee non-federal funding sources, including foundations and industry sponsors. The individual will serve as a subject matter expert on federal and non-federal awards and will be expected to stay current with evolving regulations and compliance requirements. The internal title will be Administrative Associate I or Administrative Associate II. Job Description Essential Functions Manages & monitors post award activities for a portfolio of PIs, including prior approvals, review of award modification requests, contract funding shifts, personnel cost changes, no-cost extensions, progress reports, monitoring and reporting to internal stakeholders and sponsors, and closeouts. Transition funded grants and contracts from pre- to post-award in an organized and collaborative process working with departmental, institutional and central office staff. Conduct an initial review of contracts. Ensure contracts are correctly assigned and identify contract requirements to help ensure oversight of contract compliance and deliverables. Manages & monitors financial activities of federal contracts, grants, consulting agreements, subcontracts and vendor agreements for sponsored awards within portfolio. Has project management skills. Reconcile sponsored project expenses against financial systems, track cost share expenses, and forecast budget balances; liaise with finance and procurement to ensure timely invoice and payment. Facilitate set-up of subrecipient agreements, monitor execution, invoicing and compliance, and close-out agreements and reconcile accounts at contract end. Take a leadership role effectively working with internal and external constituents; interacts effectively with others in identification and resolution of problems. Serve as subject matter expert on federal contract and grant management and act as liaison to GCS and other core offices. Inform PIs and departmental personnel of changes in sponsor policies and regulations; coordinate and ensure compliance with changes. Supports an environment for continuous learning, training, and oversight, serving as a liaison between departmental research, core administration and GCS. Education & Experience REQUIRED QUALIFICATIONS EDUCATION Bachelor's degree with 3 - 5 years of increasingly responsible, directly related research administration experience or equivalent combination of education and experience. Working knowledge of Federal OMB Uniform Guidance (2 CFR 200) and Federal Acquisitions Regulations (FAR), as well as export controls such as ITAR / EAR. EXPERIENCE, SKILLS, ABILITIES Ability to function as a team member while taking initiative and ownership of assigned duties and projects. Self-motivated and proactive in resolving issues, with ability to multi-task and prioritize workload. Strong customer service focus with the ability to interact and collaborate with diverse internal and external constituents. Demonstrated critical thinking skills. Ability to read, analyze, interpret, negotiate, and manage complex documents, federal contracts, and agreements. Demonstrated ability to work with confidential information, exercise discretion, good judgment, and take initiative. Experience supporting scientists and engineers in the areas of federal and non-federal contract administration. Knowledge and experience working with diverse funding agencies and sponsors. Knowledge of research administration methodologies, practices and policies, including federal regulations and statutes. Facility with budgeting and reporting using Microsoft Excel. Demonstrated intermediate/advanced level proficiency with the use of Microsoft Office applications (i.e. spreadsheets, databases, Adobe, etc.), ERA systems (Kuali, Streamlyne, InfoEd, etc.), ERP systems (Workday, OneSolution, PeopleSoft, SAP, etc.) on PC and/or Macintosh platforms. Ability to cultivate relationships and communicate regularly with research administration officials at collaborating organizations. Demonstrated interpersonal, written and verbal communication skills. Aptitude and interest in learning new systems and data bases. Demonstrated ability to produce and maintain accurate data and records. PREFFERED QUALIFICATIONS Accounting knowledge and experience Workday Grants Management Experience preferred Experience with award setup & sponsor invoicing within Workday Experience with federal contracts (including IDIQ, CPFF, FFP, DoD) Experience managing full life cycle research administration, including pre-award proposal development, submission, award negotiation, and post-award financial and compliance oversight Special Requirements Must be a U.S. Citizen Additional Job Requirements Salary Range: Administrative Associate I: $70,963 - $91,796 Administrative Associate II: $79,565 - $103,133 The salary range provided for this position reflects the expected minimum and maximum base pay for new hires. Actual level placement and compensation will be determined based on factors such as relevant skills, experience, and qualifications, as well as internal equity and market conditions. In addition to base salary, eligible employees also receive a comprehensive benefits package. WHOI accepts applications on a rolling basis - applications will be reviewed as they are received, and we encourage you to submit your application as soon as possible to ensure full consideration. While we will continue to review applications until the position is filled, and early applicants may have an advantage in the selection process. EEO Statement Woods Hole Oceanographic Institution (WHOI) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Mon, 08 Jun 2026 00:24:57 -0400