https://alumnijobs.cofc.edu Latest ALUMNI CAREER CENTER Jobs Sat, 30 May 2026 09:11:42 Z https://alumnijobs.cofc.edu/jobs/rss/22262046/aopa-digital-communications-intern https://alumnijobs.cofc.edu/jobs/rss/22262046/aopa-digital-communications-intern Alexandria, Virginia, About AOPA The American Orthotic and Prosthetic Association (AOPA) is a national trade association committed to providing high quality, unprecedented business services and products to O&P professionals. Since our founding in 1917, we have worked diligently to establish ourselves as the voice for O&P businesses. For more information on AOPA, please visit www.aopanet.org .   Position Summary AOPA is seeking a motivated and detail-oriented Digital Communications & Marketing Intern for the summer of 2026 (July – August) to support its communications, marketing, and membership initiatives. This part-time internship (20 hours per week) will be project-based and is ideal for a rising senior (or equivalent) interested in gaining hands-on experience in digital marketing, content creation, and association communications within a healthcare-focused nonprofit environment.   This role offers the opportunity to contribute to high-impact campaigns, national events, and advocacy efforts while building a strong portfolio of professional work.   Key Responsibilities Assist in drafting and editing digital content, including emails, social media posts, website copy, and newsletters Support promotion of AOPA programs, events, and initiatives (e.g., National Assembly and webinars) Help manage and schedule social media content across platforms Film and edit marketing videos. Film and edit videos from various events attended by AOPA leadership and staff. Track and report on digital performance metrics (email engagement, social media analytics, etc.) Assist with website updates and content management Support development of marketing materials, including toolkits, graphics, and promotional assets Conduct research to support communications and marketing strategies Develop communications and marketing standard operating procedures (SOPs) Provide general administrative and project support to the Communications and Membership department   Qualifications Rising senior or recent graduate pursuing a degree in communications, marketing, public relations, journalism, or a related field Strong writing, editing, and proofreading skills Familiarity with social media platforms (LinkedIn, Facebook, Instagram, X) Filming and video editing experience Basic understanding of digital marketing and content strategy Detail-oriented with strong organizational and time management skills Ability to work both independently and collaboratively in a fast-paced environment Interest in healthcare, policy, or nonprofit work is a plus   Preferred Qualifications Based in the Washington, DC / Maryland / Virginia (DMV) area Experience with email marketing platforms  Familiarity with Canva, Adobe Creative Suite, or similar design tools Experience with social media platforms Experience with website content management systems (CMS)   What You’ll Gain Hands-on experience in digital communications and marketing strategy Exposure to national-level healthcare advocacy and association management Opportunities to contribute to high-visibility campaigns and events Mentorship from an experienced communications professional A portfolio of real-world work samples Potential to become a permanent position   AOPA Culture AOPA’s staff is a highly collaborative team that depends on open communication, individual accountability, and our diverse expertise to serve our membership and the O&P community. AOPA maintains a hybrid in?office/remote work policy. Employees currently work two days per week in?office and three days remote.   AOPA is an equal opportunity employer, committed to a diverse and inclusive workplace. We encourage candidates from all backgrounds to apply.   To apply , please submit your cover letter and resume by Friday, May 22, 2026 : to HR@aopanet.org, with “DCI2026” as the subject heading. Cover letters should address the following questions, plus anything else you’d like to share: Why are you interested in this internship? What experience do you have with digital communication that qualifies you for this role? What date range are you available for this internship? Please confirm you can commit to a two-day in office hybrid schedule. AOPA's office is located in Alexandria, VA.   Fri, 08 May 2026 08:46:23 -0400 https://alumnijobs.cofc.edu/jobs/rss/22307097/administrator-innovation-core-team https://alumnijobs.cofc.edu/jobs/rss/22307097/administrator-innovation-core-team Chicago, About the American College of Surgeons The American College of Surgeons (ACS) is a professional and educational organization of surgeons that was founded in 1913 to raise the standards of surgical practice and improve the quality of care for surgical patients. The College is dedicated to the ethical and competent practice of surgery. Its achievements have significantly influenced the course of scientific surgery in America and have established it as an important advocate for all surgical patients.  The College has more than 90,000 members and is the largest organization of surgeons in the world. For more information, visit www.facs.org . Our Mission The American College of Surgeons is dedicated to improving the care of the surgical patient and safeguarding standards of care in an optimal and ethical practice environment. Our Vision To create a healthcare landscape where surgeons thrive and every patient has access to and benefits from the highest standards of surgical care, driven by innovation, education, leadership, and trust. Summary: The Administrator, Innovation Core Team supports the administrative operations of the Division of Education’s Innovation in Surgery portfolio. This role is responsible for coordinating activities that advance simulation-based surgical education, such as the ACS Innovation Summit.  It supports the expansion and administration of Accredited Education Institutes (AEIs) and facilitates the delivery of ACS Regional Skills Courses at AEIs and at Clinical Congress. The position plays a key role in ensuring operational efficiency, program growth, and adherence to accreditation standards, contributing to the advancement of high-quality surgical education across the continuum of learning. This exempt position will report to the Manager, Program for Accreditation of Education Institutes in the Division of Education. It is based in our Chicago office and is a hybrid role: 3 days per week in the office/2 days per week remote. The anticipated salary range for this position is $69,000 - $75,000 (commensurate with related experience).   Key Responsibilities: Program Administration and Coordination Provide administrative support for the AEI accreditation program, including application processing, documentation tracking, and accreditation cycle coordination. Serve as the staff liaison to all presenters, moderators, and facilitators before, during, and after the ACS Innovation Summit meeting. Support the growth and expansion of AEIs by managing logistics, communications, and program materials. Coordinate activities related to simulation-based education initiatives across the Innovation Core portfolio. Skills Courses, ACS Innovation Summit, Educational Offerings Assist in the administration and coordination of ACS Skills Courses delivered at Clinical Congress and AEIs. Coordinate activities onsite for the ACS Innovation Summit. Collaborate with internal teams and external sites to support skills course scheduling, logistics, and reporting. Track course offerings, participation, and program metrics to support program evaluation and growth. Committee and Stakeholder Support Provide administrative support for committees (e.g., Skills Committee, Research, Development, and Implementation Committee, Ergonomics Committee, Administration & Management Committee, Faculty Development) including scheduling, agenda development, and documentation. Serve as a liaison with AEIs, faculty, and external partners to support program implementation and communication. Support collaboration efforts with external organizations engaged in simulation-based education. Accreditation and Compliance Maintain accurate records and documentation to support accreditation, annual compliance reports, and reporting levels of achievement from the requirements. Ensure consistency and adherence to established standards, policies, and procedures across AEI programs. Assist in continuous process improvement efforts to enhance program efficiency and scalability. Required Education and/or Experience: Bachelor’s degree or higher from an accredited college or university in education, healthcare administration, public health, or a related field is required. At least 2-4+ years of relevant administrative or program coordination experience is required. Experience working in associations or non-profit organizations supporting committees and internal/external stakeholders is strongly preferred. Experience supporting accreditation, education programs, or healthcare-related initiatives is preferred. Detail-oriented with a focus on accuracy, process consistency, and operational excellence. Excellent written and verbal communication skills. Strong working knowledge of Microsoft Office products (Outlook, Word, Excel, and PowerPoint) is required. Familiarity with database or program tracking systems and project management tools (like Asana or Monday.com) is a plus. Comprehensive Benefits: We’re committed to attracting and retaining top talent via valuable benefits! Vacation, personal, and sick hours including 13 paid holidays per year Tuition Reimbursement Medical—comprehensive coverage through BlueCross BlueShield Dental, Vision, and Prescription drug program 403(b) Matching Program Pension Plan Flexible Spending Medical/Dependent Care Employee Assistance Program Short Term/Long Term Disability Life Insurance Domestic Partner Coverage The American College of Surgeons is committed to working with and providing reasonable accommodations to individuals with disabilities.  If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please send an e-mail to recruitment@facs.org or call (312) 202-5000 and let us know the nature of your request and your contact information. Thu, 28 May 2026 09:59:31 -0400 https://alumnijobs.cofc.edu/jobs/rss/22293126/meetings-coordinator https://alumnijobs.cofc.edu/jobs/rss/22293126/meetings-coordinator Washington, D.C., POSITION SUMMARY The Association for Community Affiliated Plans (ACAP) seeks a Meetings Coordinator to provide administrative support for conference and events functions.  Reporting to the Conference and Events Director, this position will assist in collaboration, coordination and delivery of materials for conferences and events hosted by ACAP.   The successful candidate will excel in maintaining effective communication and possess strong organizational and interpersonal skills. This role requires a detail-oriented individual capable of thriving in a dynamic work environment with the ability to work independently under general supervision and able to serve as a liaison to various points of contact.   PRINCIPAL DUTIES AND RESPONSIBILITIES The responsibilities of the Meetings Coordinator will include: Materials and Communications Coordination Draft and proofread email communications for conference attendees, including announcements and reminders. Develop event participant directories, badges, and other registration materials for meetings. Collect and assemble materials for participant folders and electronic distribution.  Provide vendor and sponsorship reports. Organize and coordinate materials for professional printing. Track deadlines and ensure timely follow-up on key initiatives.   Speaker Liaison Maintain ongoing communication with event speakers and presenters, coordinating logistical details, letters, travel arrangements, and collecting presentations. Update conference speaker tracking documents. Provide calendar invitations to event speakers. Meetings Administration and Technology Keep event timelines current and accurate. Manage ACAP’s meetings email folder, ensuring timely responses to inquiries. Maintain and update registration sites and web pages related to meetings, assisting in the generation of registration reports. Design, develop, and update conference mobile apps. Provide support for event registration website. Post meeting content to ACAP’s website. Create and track special event invitations. Conference and Events Support Provide support for events such as conferences and workshops. Onsite support for ACAP hosted conferences including registration desk, setup/tear down/packing of materials and general event assistance. Address member inquiries and resolve concerns in a timely manner. Other tasks as assigned.   QUALIFICATIONS/SKILLS & KNOWLEDGE REQUIREMENTS Minimum of two (2+) years of administrative experience.  Experience in associations, meeting coordination and logistics, a plus. Highly skilled in the use of Office 365 (including Outlook, Word, Excel, Teams, and PowerPoint) and Zoom with an ability to become familiar with organization-specific software.  Experience with event management and mobile app software preferred, Aventri knowledge desired.  Prior use of association or contact management software, MemberSuite and Informz, a plus. Excellent organizational and project management skills, with strong attention to detail.  Comfortable learning new technology platforms, including productivity tools, project management software (MS Planner) Ability to efficiently multi-task and adapt to changing priorities in a fast-paced environment.  Comfortable working independently with guidance and in a team environment. Possession of exceptional interpersonal and customer service skills.  Ability to establish, maintain, and foster positive and effective working relationships with those contacted in the course of performing duties and responsibilities. Must exhibit high levels of professionalism. Exceptional written and verbal communications skills with ability to engage effectively with diverse members and participants.    ADA SPECIFICATIONS This position frequently operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets. This position requires continuous walking, standing and moving about. Ability to lift up to 20 pounds. Ability to travel both locally and overnight.   EXPECTATION FOR ALL EMPLOYEES Support the organization's mission, vision, and values by exhibiting the following behaviors: excellence and competence, collaboration, innovation, professional demeanor, accountability, and ownership.   ORGANIZATIONAL INFORMATION ACAP is a national trade association which represents nonprofit and community-based Safety Net Health Plans.  Collectively, ACAP plans serve more than 30 million individuals enrolled in Medicaid, Medicare, Marketplace, and other public health coverage programs.  ACAP’s mission is to strengthen not-for-profit Safety Net Health Plans in their work to equitably improve the health and well-being of people with limited resources or significant health needs. COMPENSATION AND BENEFITS The pay offered to a successful candidate is competitive and determined by various factors, including education, work experience, job responsibilities, and ACAP’s practice of upholding salary equity within the organization.  The starting salary for the Meetings Coordinator is $25 to $30 per hour.    ACAP provides an excellent, comprehensive benefits package to employees, subject to eligibility. Medical, vision, and dental insurances Paid time off 401(k) retirement plan Flexible spending account Parental leave Short and long-term disability insurance Training & development   Reports To :                Director, Conference and Events Employment Type :     Full-time, on-site (37.5 hrs./week) FLSA Status :                Non-Exempt Revision Date :            May 2026 Work Authorization : Must be able to legally work for ANY employer in the U.S. without sponsorship. Location :                         The position is located in Washington, DC., in person. Occasional local travel (less than 10%).   Please submit resume and cover letter to: ACAPjobs@communityplans.net Place “ Meetings Coordinator ” in the subject line.   No phone calls. No staffing agencies or placement firms.    ACAP is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, sex, religion, national origin, or any other characteristic protected by law.   Thu, 21 May 2026 15:16:00 -0400 https://alumnijobs.cofc.edu/jobs/rss/22286871/member-retention-lead-fully-remote-not-for-profit-association https://alumnijobs.cofc.edu/jobs/rss/22286871/member-retention-lead-fully-remote-not-for-profit-association D.C., The Membership Retention Lead plays a key role in supporting member retention, engagement, and overall member experience across the organization. This position combines relationship-building, operational coordination, and data-informed outreach to support renewal efforts for school and individual members. Working closely with teams across the organization, the Membership Retention Lead helps ensure members receive timely support, remain connected to AMS resources and programs, and experience consistent, responsive service throughout the membership lifecycle.  In this role, you will play a vital role in:  Strengthening member retention through proactive outreach, relationship management, and renewal engagement   Supporting a high-quality member experience across membership services, communications, and engagement touchpoints  Managing membership operations related to renewals, invoicing, event registration support, and member records Key Responsibilities:  Member Retention and Renewal   Partner with the Senior Director to execute and continuously refine renewal outreach strategies for school and individual members, including targeted engagement plans for at-risk members   Lead proactive outreach to members including onboarding check-ins, mid-year touchpoints, and pre-renewal engagement to strengthen member satisfaction, connection, and long-term retention  Monitor renewal activity and member engagement trends, identify retention risks and opportunities, and share insights and recommendations to support retention planning and decision-making Collaborate with the Senior Director and Marketing team on the development, implementation, and assessment of retention campaigns and member communication strategies Maintain accurate renewal records, oversee timely processing of renewals, and help identify opportunities to improve renewal processes, workflows, and member experience operations  Member Experience and Engagement  Serve as a primary point of contact for member questions, concerns, and support needs  Monitor shared inboxes and ensure timely, clear, and helpful responses Identify gaps in member understanding or engagement and recommend improvements Support engagement initiatives including AMS Connect, Resource Library, and other member benefits Monitor member interactions and conversations to surface trends, needs, and opportunities for outreach  Membership Operations Support  Process membership applications, renewals, and account updates with accuracy and timeliness  Manage invoicing, payments, and follow-up on outstanding balances i Maintain accurate member records and documentation within the database Assist with data tracking and reporting related to retention and engagement Support continuous improvement of workflows by identifying inefficiencies  Events and Cross-Functional Support  Support membership-related aspects of event registration, including member inquiries, registration support, and reporting  Collaborate with Events and Marketing teams to ensure alignment in member communications and experience Participate in the execution of the Annual Conference and other events with a focus on member experience  Other Responsibilities  Support special projects as assigned  Contribute to a collaborative, responsive, and member-focused team environment  WHEN APPLYING, PLEASE INCLUDE COVER LETTER. While AI tools may be used for proofreading or editing, we are most interested in hearing your authentic voice to understand why this position is a strong fit for you. Experience in membership services, customer success, account management, client services, nonprofit engagement, admissions/enrollment, hospitality, or another relationship-focused role   Demonstrated ability to build positive relationships, support retention efforts, and provide high-quality service in a fast-paced environment  Strong written, verbal, and interpersonal communication skills Ability to manage multiple priorities simultaneously while maintaining strong attention to detail, accuracy, and follow-through  Strong organizational and problem-solving skills with the ability to work independently, take initiative, and identify opportunities for improvement  Experience working with databases, CRM platforms, association management systems, or similar technology tools to maintain records, track activity, and support reporting  Proficiency in Microsoft Office Suite and comfort learning and navigating new technology platforms and systems  Ability to analyze information, identify trends or gaps in member engagement, and recommend solutions that improve member experience and retention  Experience supporting invoicing, payment follow-up, collections, or account reconciliation preferred  Demonstrated ability to communicate effectively with constituents, including a pleasant, friendly, and courteous telephone manner; strong customer service skills; demonstrated ability to maintain records and information in an organized manner AMS has a strong benefit package including Medical, Dental, Vision, 403(b), Life Insurance, Long Term Disability and generous Paid Time Off, Sick Days, Holidays and other time off. The American Montessori Society is an equal opportunity employer and does not discriminate on the basis of sexual orientation, gender identity or expression, race, color, religion, national origin, sex, age, marital status, disability, veteran status, genetic information, family responsibility, political affiliation or any other status protected by applicable laws. Sun, 24 May 2026 12:31:06 -0400 https://alumnijobs.cofc.edu/jobs/rss/22286970/it-project-coordinator https://alumnijobs.cofc.edu/jobs/rss/22286970/it-project-coordinator Rosemont, IL, Summary: The IT Project Coordinator provides responsive, people-centered technology support for staff while coordinating key IT initiatives with our external IT support/vendor(s). This role owns day-to-day ticket intake and resolution tracking, builds and maintains essential IT and iMIS reports/dashboards, and supports integration projects that keep our systems reliable, secure, and aligned with program and fundraising needs. This position generally operates during regular business hours, Monday through Friday, with occasional evening and weekend hours required to support programming needs. This is a full-time position scheduled for 37.5 hours per week. Duties and Responsibilities Service desk and ticket management. Serve as a point of contact for staff technology requests via our ticketing system and defined intake channels; triage, prioritize, and document issues through resolution or escalation. Troubleshoot common end-user issues (accounts/access, laptop and mobile basics, printers, conferencing, Microsoft 365 tools) and coordinate escalations for complex incidents to external IT support. Maintain a clear knowledge base of “how to” articles, recurring fixes, and standard operating procedures. IT reporting and iMIS report building . Build and maintain recurring IT operational reports (ticket volumes, SLA performance, asset status, vendor response) and deliver concise monthly/quarterly insights to leadership. Develop, validate, and publish iMIS reports/queries to support business needs (e.g., membership, engagement, event registration, finance/dues reporting), in collaboration with internal stakeholders. Establish lightweight data-quality checks for reports (definitions, filters, refresh cadence, and source-of-truth documentation). Vendor coordination and iMIS report building. Coordinate work with external IT support/vendors (managed service provider, security tools, telecom, etc.): communicate priorities, provide context, track status, and ensure closure with documentation. Support IT operations processes such as onboarding/offboarding checklists, access provisioning coordination, and basic asset tracking (laptops, peripherals, licenses). IT integration and improvement projects. Coordinate small-to-mid-sized IT integration projects (e.g., iMIS reporting enhancements, SSRS/IQA improvements, SSO or API-connected tools, data flows between systems): Define scope, capture requirements, track milestones, and manage communication. Create and maintain project documentation (requirements, decision logs, risks, cutover checklists, and post-launch support plans). Support change management by coordinating training logistics, drafting quick reference guides, and gathering feedback after go-live. Performs other related duties as assigned. Qualifications 2+ years of experience in end-user IT support, help desk, operations support, or a closely related role. Demonstrated ability to manage ticket work and project tasks at the same time. Strong written communication skills, including SOPs, knowledge-base articles, or step-by-step instructions. Comfort with spreadsheet/report QA, confidentiality, access controls, and careful documentation. Equivalent combination of experience, training, and relevant certifications welcomed. Preferred qualifications Nonprofit or association experience preferred. iMIS experience preferred, especially IQA, SSRS/IQA reporting, or staff-site reporting. Experience coordinating with an MSP or external IT vendor preferred. Exposure to SSO, basic API/integration concepts, or BI/reporting tools preferred. CompTIA A+, ITIL Foundation, or similar credentials are helpful but not required. •Collaborative work environment that values hard work and creative thinking. •Support for professional development. •Competitive salary with great benefits including health insurance, dental benefits, vision insurance, 401K, and PTO. In addition, the SSO offices are closed the week between Christmas and New Year’s Day. •Free in-building workout facility. •Conveniently located near I-294, I-90 and I-190, and easily accessible from the Rosemont CTA Blue Line station. Complimentary shuttle from the station to the building during rush-hour. Tue, 19 May 2026 15:40:57 -0400 https://alumnijobs.cofc.edu/jobs/rss/22284642/accreditation-manager https://alumnijobs.cofc.edu/jobs/rss/22284642/accreditation-manager 100% remote or hybrid for those in Dallas, TX, Support excellence in education through accreditation leadership. Are you passionate about maintaining high standards in healthcare education? The American Association for Respiratory Care (AARC) is seeking a detail-oriented and collaborative Accreditation Manager to oversee and enhance our Continuing Respiratory Care Education (CRCE) Accreditation program. This is a unique opportunity to contribute to the advancement of respiratory care by ensuring educational offerings meet rigorous standards and support professional development. About AARC Founded in 1947, AARC is the premier professional association supporting over 41,000 respiratory therapists nationwide. We are a mission-driven organization committed to advancing respiratory care through education, advocacy, research, and professional development. What You'll Do Manage the review and approval process for all CRCE Accreditation applications. Ensure compliance with AARC standards and industry best practices. Audit accreditation applications and external stakeholders to maintain quality assurance. Develop and maintain accreditation policies, procedures, and training materials. Collaborate with internal teams and external partners to streamline workflows and improve member experience. Support AARC conferences and events by managing CRCE credit processes. Provide guidance on state licensing requirements and National Board for Respiratory Care (NBRC) Credential Maintenance Program. Serve as a liaison with technology platforms to facilitate seamless accreditation operations. Contribute to educational initiatives and member support resources. What You Bring Bachelor's degree required. Minimum of 4 years of accreditation experience in a healthcare setting. Strong understanding of adult learning principles and Continuing Education (CE) processes. Excellent organizational, communication, and problem-solving skills. Proficiency in Microsoft Office Suite and digital platforms. Ability to work independently and collaboratively in a fast-paced environment. Attention to detail and commitment to accuracy. Why Join Us? National influence in shaping respiratory care education Supportive, mission-driven team culture with opportunity to innovate and lead in a high-impact field Salary range of $65,000-$70,000, depending on experience Hybrid work schedule (in office 2 days, remote 3 days) or fully remote if located outside the Dallas, TX area Paid time off includes ample vacation, sick, and personal hours plus 12 paid holidays Office closed between Christmas and New Year's (paid time) Medical, dental, and vision insurance with a substantial portion of the premium paid for by AARC Health Savings Account - AARC contributes half of the annual contribution limit Employer paid short-term disability, long-term disability, and Employee Assistance Program 401k plan including up to an 8% employer contribution Tuition reimbursement Ready to Elevate Respiratory Care? Submit your resume and cover letter by clicking the apply button.   Please note that, due to compliance requirements, we are unable to accept applications from individuals residing in California. Applicants must be authorized to work in the United States and reside in a state other than California or be willing to relocate outside of California. The American Association for Respiratory Care is an equal opportunity employer and committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, protected Veteran status, or any other applicable legally protected characteristics. Thu, 28 May 2026 11:04:45 -0400 https://alumnijobs.cofc.edu/jobs/rss/22262230/executive-business-manager https://alumnijobs.cofc.edu/jobs/rss/22262230/executive-business-manager Tallahassee, FL, We are seeking a highly organized and detail-oriented Executive Business Manager to support the day-to-day operations, financial management, and governance activities of a professional association and its affiliated organizations. This position works closely with the Executive Vice President (EVP) and plays a key role in ensuring smooth organizational operations, accurate financial management, and exceptional member support. This role is ideal for someone who thrives in a fast-paced environment, enjoys balancing financial responsibilities with executive-level administrative support, and has strong bookkeeping and accounting experience. Position Highlights Full-time, in-person professional position Collaborative and mission-driven work environment Opportunity to support nonprofit, governance, and advocacy initiatives Significant responsibility in financial operations and organizational management Key Responsibilities Financial Management & Bookkeeping Maintain and manage financial records for the association and affiliated organizations Reconcile bank and investment accounts Prepare monthly financial reports, budget tracking, and financial analyses Assist with annual budget preparation and ongoing financial monitoring Process checks, deposits, and financial transactions Support financial compliance, reporting, and filing requirements Governance & Administrative Support Prepare board and committee meeting materials, including agendas and board packets Assist with meeting coordination, minutes, and correspondence Serve as administrative liaison to leadership, boards, and committees Provide high-level administrative support to the EVP Foundation & PAC Support Provide administrative and financial support for affiliated foundation and PAC activities Maintain records and assist with required state and IRS filings Ensure deadlines and reporting requirements are met accurately and on time What We’re Looking For The ideal candidate is dependable, proactive, and highly organized, with the ability to seamlessly manage both financial and administrative responsibilities. A strong working knowledge of QuickBooks and bookkeeping principles is essential for success in this role. If you are someone who enjoys supporting leadership, maintaining financial accuracy, and contributing to a collaborative professional environment, we encourage you to apply.   Required Qualifications Strong bookkeeping and financial management experience Advanced proficiency in QuickBooks is required Experience reconciling accounts and preparing financial reports Strong attention to detail and organizational skills Excellent written and verbal communication skills Ability to manage multiple priorities independently and maintain confidentiality Proficiency with Microsoft Office, particularly Excel and Word Preferred Qualifications Experience working with nonprofit organizations, associations, foundations, or PACs Knowledge of nonprofit accounting practices and governance operations Experience supporting executive leadership and volunteer boards 401k Health Insurance Dental Insurance Fri, 08 May 2026 13:05:04 -0400 https://alumnijobs.cofc.edu/jobs/rss/22244187/association-coordinator https://alumnijobs.cofc.edu/jobs/rss/22244187/association-coordinator Remote, Position Overview: NYB is seeking a proactive, detail-oriented Association Coordinator to join our growing team. This role is ideal for someone who excels at balancing day-to-day administrative responsibilities with independently managing projects to completion. The Association Coordinator will support multiple nonprofit clients, working closely with our team and volunteer leaders to deliver high-quality member experiences, events, and services. The ideal candidate is highly organized, tech-savvy, customer-service driven, and comfortable managing competing priorities in a fast-paced environment. Key Responsibilities: Administrative & Member Support Provide day-to-day support to association members and volunteer leaders, including database management, responding to inquiries, and maintaining accurate records using association management software (AMS). Support meeting scheduling, logistics, and preparation for virtual and in-person meetings (board, committee, and membership). Draft, edit, and proofread professional correspondence, reports, and presentations. Monitor and manage client-specific email accounts and phone lines with professionalism and efficiency. Project Coordination Lead assigned projects from start to finish, coordinating timelines, communicating with stakeholders, tracking progress, and ensuring timely delivery of all tasks and materials. Collaborate with the NYB team to identify opportunities for process improvements and implement solutions that benefit clients. Event & Professional Development Support Support the planning and execution of professional development activities such as conferences, workshops, and webinars. Manage event logistics, including venue and vendor coordination, ordering materials and catering, handling registration, creating attendee lists, and assembling supplies. Provide on-site and virtual event support as needed to ensure smooth execution. Financial & Operations Support Assist with financial tasks such as reconciling invoices, processing payments, and tracking expenses. Provide backup support in QuickBooks and assist in compiling financial reports. Help maintain internal records and support general office administration functions. Benefits: 401(k) 401(k) matching Health insurance Paid time off Willingness to travel: 25% (Preferred) Work Location: Remote Qualifications: Prior experience providing administrative or association support, with strong organizational skills and the ability to manage multiple priorities and projects simultaneously. Demonstrated ability to coordinate schedules, meetings, and detailed processes with accuracy and follow-through. Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with QuickBooks and Canva is a plus. Familiarity with association management systems (AMS) or CRM platforms; experience with mail merges and membership databases preferred. Comfortable using Google Workspace (Gmail, Google Docs, Google Sheets) and Zoom or similar virtual meeting platforms. High level of accuracy in data entry and document management, with strong attention to detail and proofreading skills. Excellent written and verbal communication skills, with a customer service mindset and professional demeanor. Experience supporting events or professional development programs, including handling logistics, registration, and on-site coordination. Ability to work independently in a remote environment, while collaborating effectively with team members and volunteer leaders. Familiarity with nonprofit or association operations is a plus. Willingness and ability to lift and move boxes (up to 50 lbs) as needed for conference and event setup. Fri, 01 May 2026 16:30:59 -0400 https://alumnijobs.cofc.edu/jobs/rss/22241233/project-coordinator https://alumnijobs.cofc.edu/jobs/rss/22241233/project-coordinator D.C., Endocrinologists are at the core of solving the most pressing health problems of our time, from diabetes and obesity to infertility, bone health, and hormone-related cancers. The Endocrine Society is the world’s oldest and largest organization of scientists devoted to hormone research and physicians who care for people with hormone-related conditions. Our inclusive community is made of scientists, physicians, educators, nurses, and students in 122 countries.  The Project Coordinator supports internal programs by coordinating work across multiple internal teams, managing stakeholder communication, and keeping projects moving forward. This role focuses on internal team coordination, issue triage, and follow-through—ensuring requests are clearly scoped, prioritized, and delivered on time.  What you’ll bring to the job:  Strong internal coordination and follow-up skills.  Clear communicator with the ability to manage intake, priorities, and expectations.  Demonstrated ability to escalate issues constructively and appropriately.  Highly organized with strong attention to detail.  Familiarity with Google Analytics or similar analytics tools.  2-4 years of experience in project coordination, marketing operations, grants administration, or program support.  Our Values:  We believe in and empower our staff. We know that with our investment in their growth, they have an even greater potential to contribute to our organization. Our core values embody the character and culture of our staff – they guide our decision making, interactions and how we serve our members. As an organization, we are committed to: demonstrating responsible stewardship, treating one another with trust and mutual respect, supporting work life balance, sustaining an inclusive environment, and fostering an environment that encompasses communication, service, collaboration, results & innovation.     What you’ll own:  Internal Team Coordination  Coordinate work across internal teams, including Grants, Marketing, Finance, and Program teams.  Facilitate regular internal check-ins to confirm priorities, clarify next steps, and maintain momentum across workstreams.  Monitor project progress independently, proactively identifying gaps, delays, or risks and taking action to address or escalate as appropriate.  Ensure teams have the information they need to complete their work effectively and on time by monitoring progress and proactively communicating when delays are identified.  Stakeholder Management & Communication  Serve as a primary point of coordination for internal stakeholders involved in programs and campaigns.  Communicate project status, upcoming deadlines, and risks in clear, concise terms with Monday.com reports and dashboards. Support alignment between teams with competing priorities by clarifying scope and expectations by escalating to Director, Operational Excellence and/or executive sponsors for prioritization. Tailor communication style based on audience (team members, leadership, or cross-functional partners).  Issue Identification & Escalation  Apply sound judgment to resolve routine and moderately complex issues independently.  Monitor progress across internal workstreams to identify delays, capacity issues, or risks early and proactively providing updates to Director, Operational Excellence.  Escalate issues to Director, Operational Excellence and/or executive sponsor with clear context, impact, and recommended options.  Track escalated items through resolution and confirm next steps are completed.  Marketing Coordination & Traffic Management   Act as the traffic manager for Marketing email requests, serving as the first point of review for accuracy and completeness for submissions via the marketing email intake form.  Review requests for completeness, clarity, feasibility, and timing before routing to Marketing.  Help prioritize requests based on deadlines, audience, capacity, and alignment with existing campaigns.  Partner with the Marketing team to schedule work, manage queue visibility, and confirm delivery timelines.  Communicate clearly with requestors regarding timing, revisions, and status updates.  Grants & Program Support  Coordinate closely with Grants teams to track deadlines, reporting requirements, and internal handoffs.  Collect and consolidate required internal inputs from multiple teams, monitor timelines, send reminders as needed, and route materials to the appropriate reviewers or project owners to support on?time project delivery.  Support program teams by scheduling and hosting kickoff calls, tracking deliverables, and surfacing risks early.  Project Tracking & Documentation  Maintain internal project timelines, documentation, decision logs, and status summaries within Monday.com reports and dashboards  Analyze workflows and recommend process improvements to increase efficiency, clarity, and consistency.  Contribute to the development of standardized tools, templates, and best practices for project coordination. Data & Analytics Support  Run and compile email and campaign performance reports using tools such as Google Analytics.  Identify basic trends and summarize findings to support planning discussions.  Support interpretation of email and campaign performance to inform future planning.  Tools & Ways of Working  Utilize structured tools and shared documents to track work and improve visibility across teams.  Maintain organized tracking systems with intake forms, shared trackers, and dashboards to manage internal workflows.  Work with tools like Monday.com and marketing and social media platforms like Hubspot.   What you’ll do well:  Teamwork   Works cooperatively with others to achieve common goals. Ability to effectively work and complete assignments in group settings by listening and responding appropriately to other team members, offering support, conferring with team members about their concerns, expressing disagreement constructively and works towards solutions that all team members can support.   Accountability   Ability to be relied upon to ensure that projects within areas of responsibility are completed in a timely manner. Ability to monitor programs and/or activities and take corrective action when necessary.   Forward Thinking    Anticipating the implications and consequences of situations and taking appropriate action to be prepared for possible contingencies. Anticipates possible problems and develops contingency plans in advance.  Notices trends and develops plans to prepare for opportunities or problems. Anticipates the consequences of situations and plans accordingly. Anticipates how individuals and groups will react to situations and information and plans accordingly.   Project Management    Consider the ability to plan and organize the work of a group, department or project and to establish effective priorities. Consider effective use of time. Demonstrates ability to “think outside the box” for solutions or ways to accomplish the job in a more effective way. Handles projects responsibly (including expense management). Prioritizes as needed and meets deadlines. Communicates challenges/barriers to supervisor. Collaborates and shares progress with others to get the project completed. Demonstrates effective delivery of completed project.      Administrative    Ability to interact and communicate with individuals at all levels of the organization. Ability to plan and organize tasks to achieve objectives. Can organize in sequential and/or logical order in preparation for accomplishing an objective. Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (Microsoft Office Products, AMS).   Thoroughness   Ensure that one's own and other's work, information, and reports are complete and accurate. Carefully prepare for meetings and presentations. Follow up with others to ensure that agreements and commitments have been fulfilled. Develop and use systems to organize and keep track of information or progress. Set up and monitor procedures to ensure high quality of work.    Results Management  Establish a course of action to achieve results.  Anticipate and adjust for problems and roadblocks.  Effectively communicate roadblocks/challenges to staff and peers.  Focus on what matters and readily own decisions. Effectively prioritize and meet deadlines. Collaborate with others to get task or project completed.      What you’ll get out of it:  Working with a staff that has passion for our mission, believes in one another and has fun. The chance to work in an environment that empowers staff to take informed risks and create new programs and services.  A chance to make a contribution in a fun job with room to make it your own.  A strong and competitive salary and benefits package that focuses on your well-being and financial health.  Statement on Inclusive Hiring Practices:  The Endocrine Society embraces and celebrates the strength that unique backgrounds, perspectives, and experiences bring to our organization. We are committed to building and sustaining a culture of belonging, respect, and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, neurodivergence, national origin, or protected veteran status and will not be discriminated against on the basis of disability. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, compensation, benefits, and termination. The Endocrine Society is committed to providing reasonable accommodations during our recruitment process. If you need assistance or accommodations, please reach out to our People Operations team.    Work Location:  This position is located in Washington, DC and walking distance to Metro and major bus lines.  The Endocrine Society offers a flexible, hybrid work environment.  Employees are expected to work from the office at least 2 days per week to foster our collaborative culture and support cross-functional interaction.       Endocrine Society offers a convenient downtown DC location within walking distance of Farragut North/Farragut West and Foggy Bottom Metro stations. Qualified candidates interested in a purposeful work environment, competitive salaries and excellent benefits, including a generous TIAA-CREF retirement plan with 10% employer contribution, submit a resume and cover letter with salary requirements.    Mon, 04 May 2026 12:38:17 -0400