Accounts Payable

Position Description

The Dunham School seeks a highly competent accounting professional who is able to serve the school's mission to "educate minds and hearts for Christ" with the dual responsibilities of standard Accounts Payable (AP), Gift Processing, and Required Service State Requirements.

Position Title: Accounts Payable & Gift Processing Specialist

Reports to: Chief Financial Officer

Status: Full-Time, 12-Month

Position Summary

The Accounts Payable & Gift Processing Specialist provides critical financial and administrative support to both the Business and Development Offices. This individual is responsible for the timely payment of school obligations and the precise entry and validation of all philanthropic gifts. As a representative of a Christian institution, the candidate must model Christlike character and maintain a high standard of professional integrity and confidentiality.

Essential Duties & Responsibilities

Accounts Payable 

• Invoice Management: Receive, verify, and code all vendor invoices, ensuring proper departmental authorization and budget alignment.
• Payment Processing: Prepare weekly check runs and ACH transactions; manage stop payments and voided checks.
• Credit Card Purchasing/Reconciliation: Receive approved purchase order requests, process and order accordingly, track receipts and reconcile monthly.
• Vendor Relations: Act as the primary point of contact for vendor inquiries, reconciling monthly statements and resolving billing discrepancies.
• Expense Reimbursements: Review and process employee reimbursements in compliance with school policy.
• Financial Reporting: Assist with monthly reports, any form preparation, and providing documentation for annual audits.

Gift Processing & Validation 

• Gift Entry: Accurately record all contributions (cash, check, credit card, matching gifts) into the donor database (e.g., Blackbaud Raiser's Edge).
• Validation: Verify company matching gift eligibility and ensure all "company gifts" are correctly attributed to the appropriate corporate or individual donor records.
• Acknowledgement: Generate and mail timely gift receipt letters and tax-compliant acknowledgments.
• Data Integrity: Maintain updated donor records and assist the Advancement team with gift reporting for capital campaigns, such as "40 & Forever".

Other 

• Required Services: Track, log, notify staff of monthly requirements in accordance with state policy.  Complete yearly submission requirements in accordance with state policy.