Advancement Operations Coordinator - (26000094)

Towson University (TU) has earned distinction as both a top-100 public university and one of the nation's great colleges to work for. Located north of Baltimore, TU currently enrolls over 19,000 students and is the second-largest university in the prestigious University System of Maryland. Towson University fosters a climate that is grounded in respect to cultivating the intellectual and personal growth of the entire university community.

The Advancement Operations Coordinator supports the daily functions of Advancement Operations within the Division of University Advancement. This role is integral to ensuring the accuracy, integrity, and efficiency of advancement systems and processes, including database administration, maintenance of biographical and constituent records, and the timely and accurate processing of gifts. Telework may be available for this position up to two days per week following the completion of 90 days of service in good standing.

Responsibilities and Duties

• Manage the biographical maintenance process and ensure the quality of data entry through standard quality control reporting and enforcement of established data entry procedures.
• Coordinate with other advancement services colleagues regarding data entry assignments (i.e., administrative assistant and student worker); prioritize tasks and provide feedback as needed.
• Oversee the generation and electronic distribution of weekly gift reports to account program directors for gift accounting and recognition purposes.
• Assist with gift processing as needed. This involves preparing checks for deposit and preparing online gifts for processing; entering philanthropic gifts and pledges into the fundraising/donor database; and working with the TU Foundation employees to ensure all gift entries reconcile.
• Collaborate with faculty and staff across campus who gather demographic information on alumni, parents, and students and determine best method for capturing and recording that information in the alumni database; this involves establishing protocols for the exchange of data and the prioritization of data entry tasks.

Qualifications and Skills

• Bachelor’s degree acquired by 6/1/26 
• Two years of related experience.
• Proficiency in Microsoft Office Suite, particularly Excel and SharePoint.
• Demonstrated attention to detail while meeting obligatory deadlines.
• Strong analytical, interpersonal, organizational, research and project management skills.
• Ability to handle multiple assignments and changing priorities as circumstances may dictate.
• Ability to work well both independently and as part of a team.
• Maintain high level of professionalism and confidentiality.

Preferred qualifications:

• Experience using fundraising software such as Ellucian Advance is preferred.
• Preferred familiarity with gift accounting, IRS regulations, and CASE Management & Reporting Standards.

Salary and Benefits 

Salary at $54,000 annually and full University benefits include 22 days of annual leave, up to 17 holidays, personal and sick days; excellent health, life, and retirement plans; and tuition remission. To learn more about our benefits, click here. TU also offers a variety of great perks and discounts, which can be found here.

This position will be open for a minimum of 14 days. A cover letter and resume with your online application is required.