Editorial Assistant 1

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Overview

The Yale Review (TYR) Editorial Assistant provides editorial and administrative support to the editor, deputy editor, and managing editor of The Yale Review. The Editorial Assistant supports the editor with day-to-day administration, teaching, and keeps the editor’s calendar, as well as helping the editorial team at every stage of the production process for the print quarterly and The Yale Review website. TYR’s Editorial Assistant manages the office, and assists with public outreach, event planning, subscription management, and various administrative tasks.

Assists the editor with travel and schedules. The Editorial Assistant helps with closing and occasional editing of articles from writers and works to finalize copy for the issue and for the website, including headline writing and social media help as well as outreach and follow-up after article publication; compiles and synthesizes data, summarizes findings and writes reports, attends and coordinates meetings, updates production process documents and calendars regularly; helps to oversee interns and graduate student fellows, particularly during summer months; helps with subscriptions, business, and fundraising efforts. 

The Editorial Assistant is also responsible for the following administrative tasks: Coordinates mailings to authors and subscribers; serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities; greets visitors, answers and screens telephone calls and emails; assesses nature of business and responds to requests for information; screens and responds to mail; coordinates travel arrangements; schedules and coordinates meetings and appointments; orders and maintains inventory of supplies; distributes received mail; manages the editor-in-chief’s calendar and appointments.

The Editorial Assistant may also provide coverage for the following tasks: paying invoices, processing expenses, entering purchase orders, and other financial-related tasks.

Required Skills and Abilities

1. Excellent organizational skills, with strong attention to detail, thoroughness, and follow-through. Excellent interpersonal and communication skills, for both internal and external communication.

2. Ability to function independently and as part of an integrated team in a fast-paced environment. Self-directed and resourceful; ability to take initiative, problem-solve, and exercise independent judgment. Ability to multitask effectively with demanding time constraints and follow through on tasks without much oversight.

3. Demonstrated ability to be flexible and adapt to change effectively, often with short notice.

4. Proven interest in the work of literary journals, journalism, or contemporary literary publishing.

5. Demonstrated proficiency in Microsoft Word, Excel, and Outlook or similar systems. Ability and willingness to learn new technology and systems, such as Workday, AirTable, and more.

Preferred Education and Experience

Related professional work experience in literary magazines, including internships, or relevant Bachelor’s degree in a related field. Strong interest in contemporary literature, journalism, and publishing.

Principal Responsibilities

Required Education and Experience

Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education.

Job Posting Date

Job Category

Bargaining Unit

Compensation Grade

Compensation Grade Profile

Hourly Range

Time Type

Duration Type

Work Model

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through  their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.