Accounts Payable (AP) Specialist - Part-Time

The Florida Medical Association is a professional association dedicated to the service and assistance of Doctors of Medicine and Doctors of Osteopathic Medicine in Florida. We are seeking an experienced Accounts Payable Specialist to join our accounting department

Job Summary

The Accounts Payable (AP) Specialist is responsible for the accurate and timely processing of vendor invoices, travel reimbursements, and payment transactions. This role supports the full accounts payable lifecycle, including invoice verification, payment scheduling, issue resolution, and maintaining organized financial records. The AP Specialist will support FMA and sub-entities as assigned.

Reports To: Chief Financial Officer and Accounting Manager

Essential Job Functions

• Process vendor invoices accurately and efficiently, including coding and data entry
• Review invoices for accuracy and proper authorization
• Research and resolve invoice discrepancies and vendor inquiries in a timely manner
• Prepare and process weekly payments (ACH, checks, or other methods) in accordance with payment terms
• Maintain organized financial records, including invoices, approvals, and payment histories
• Maintain and update vendor files, including W-9s and contact information
• Assist with annual audits by providing required documentation and support
• Collaborate with internal departments to ensure proper expense coding and approvals
• Provide general accounting and administrative support to the finance team as needed