Scheduled Hours

Position Summary

Job Description

Leadership and Office Coordination

• Serve as a central point of contact between senior leadership and the broader office, helping to streamline communications, priorities and decision-making.
• Manage information flow, ensuring the right stakeholders/staff receive timely updates, background materials, and follow-ups.
• Support onboarding and orientation for new staff, ensuring smooth integration into the office culture and workflows.

Meeting and Project Support

• Prepare exec team for meetings by assembling briefings, background research, other materials as needed.

• Assist with tracking items and deadlines coming from leadership/exec team meetings and ensure accountability across teams.
• Assist with coordinating cross-team projects, ensuring alignment with VC, AVCs and SDO&A priorities

Operational and Event Support

• Manage confidential information with discretion and sound judgement (if necessary).
• Assist with expense reporting and budget tracking for exec team activities (travel, events, office operations).
• Support event planning and execution for exec team meetings, large staff meetings, etc.
• Interface with external partners and vendors, ensuring professional representation of the office.

Administrative Support

• Anticipate needs of senior leaders by proactively identifying scheduling conflicts, potential communication gaps and resource needs.
• Support office-wide culture and morale, coordinating recognition efforts (birthdays, weddings, births, etc.) and other staff engagement activities.
• Assist with communications projects as needed: presentations, correspondence with campus partners and other external stakeholders.
• Performs other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment
• In the office Mon-Thurs, remote on Fridays.

Physical Effort

• Typically sitting at desk or table

Equipment

• Office equipment

Required Qualifications

Education:

Certifications/Professional Licenses:

Work Experience:

Skills:

Driver's License:

More About This Job

Schedule: In the office Mon-Thurs, remote on Fridays.

Preferred Qualifications

Education:

Certifications/Professional Licenses:

Work Experience:

Skills:

Grade

Salary Range

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement