Senior Director, Scientific Conference Programming

POSITION:                Senior Director, Scientific Conference Programming                

FLSA STATUS:          Exempt

REPORTS TO:           Senior Vice President, Education                                                                                                     

Summary of Position

The Senior Director, Scientific Conference Programming provides strategic and operational leadership for AMIA’s live education portfolio, with accountability for the design, delivery, evaluation, and continuous improvement of major in-person educational programs. Reporting to the Senior Vice President, Education, this role serves as the primary Education lead for two flagship annual meetings and associated programmatic components, educational awards, and affiliated educational activities held in conjunction with AMIA conferences. 

The primary responsibility of this role is to provide leadership for high quality technical program development and peer review processes for AMIA conferences and the delivery of AMIA scientific program and its proceedings.

This position owns the full lifecycle of live education programming, from concept development and governance coordination through execution, post-event evaluation, and quality improvement. The Senior Director operates within a complex, multi-stakeholder environment, partnering closely with AMIA members, volunteer leaders, senior staff, and external vendors to deliver high quality, timely, and financially responsible programs that advance AMIA’s mission and strategic priorities.

The role requires strong operational discipline, sound judgment, and the ability to translate education strategy into executable plans across multiple workstreams. Regular engagement with executive leadership is expected to communicate progress, risks, outcomes, and opportunities for innovation, as well as to represent live education strategy in internal planning and governance discussions.

Based on the duties described below, this is a full-time, exempt, fully remote position. This position reports to the Senior Vice President, Education.

Dimensions

This position supervises one position: Sr. Manager, Education Operations.

This position has no budget authority.

Principle Accountabilities

• Lead the end-to-end technical program development and peer review processes for AMIA conferences, in partnership with Scientific Program Committee (SPC) leadership, volunteer committees, and internal stakeholders.
• Own the call for participation lifecycle (abstract/paper submissions) for two live meetings annually, including process design, timelines, communications, training, and coordination of reviewer recruitment and assignments.
• Manage scientific program decision workflows (review, scoring, acceptance/rejection, scheduling) and ensure quality, fairness, and alignment with AMIA policies and program objectives.
• Serve as primary administrator for the submission and program management system(s) (OpenWater), including configuration, data integrity, documentation, user support, and testing of all upgrades and revisions prior to release.
• Lead development and execution of opening and closing plenary sessions, including speaker coordination, run-of-show planning, onsite delivery alignment, and tracking invited speaker submission activities as needed.
• Manage key program components (e.g., Student Paper Competition, High School Scholars Program, FHIR App Competition) and oversee educational awards and recognition programs associated with each live event.
• Oversee production of conference proceedings and related scientific outputs, ensuring authors’ compliance with AMIA guidelines, copyright requirements, and in coordination with vendors and relevant publication organizations to support efficient end-to-end publication operations.
• Direct planning, approval, and communication of non-SPC-directed educational offerings delivered at live meetings, ensuring alignment with education strategy and operational readiness.
• Generate conference-related reports and analyses upon request; use program data, evaluations, and outcomes to inform future design, innovation, and continuous improvement, and communicate progress, risks, and outcomes to senior and executive leadership.
• Represent live education and scientific program operations in internal planning, governance, and cross-functional discussions; translate strategic priorities into executable workstreams and maintain alignment across stakeholders.
• Lead post-event evaluation and lessons-learned processes, driving continuous improvement across programming, peer review, publication workflows, systems, and operational practices.
• Other duties as assigned.