Associate Director, Faculty Affairs

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Overview

Departments of Dermatology, Neurology and Neurosurgery

The Associate Director, Faculty Affairs for the integrated departments of Dermatology, Neurology & Neurosurgery reports directly to & collaborates extensively & strategically with the Sr. Director, Finance & Administration, Department Leadership, Faculty & Staff, Yale School of Medicine (YSM) & Institutional offices. This position is responsible for leading and managing the development, implementation, and oversight of academic administrative processes related to faculty appointments and the full faculty career lifecycle across the the three departments. This role serves as the central administrative leader for faculty affairs and the respective teams supporting all faculty, residents, fellows, students, postdoctoral/postgraduate trainees, and international students and visiting students and faculty while ensuring alignment with School of Medicine and University policies. In partnership with academic and administrative leadership, this position serves as the key liaison to the department and other central units (OAPD, Postdoc Office, OISS etc.) on faculty affair related policies, processes, and compliance requirements.

The Associate Director ensures excellence and consistency in faculty appointments, promotions, reappointments, evaluations, and faculty development initiatives. The role is responsible for identifying opportunities to enhance faculty affairs processes through improved workflows, tracking systems, and technology integration.

This position directly manages and leads faculty affairs staff across all three departments, establishes best practices, manages documentation and reporting, and ensures compliance with all institutional policies. 

This hybrid position requires a regular on-campus presence of at least 3-4 days per week to effectively support the operational and academic needs of three departments. Given the collaborative and leadership responsibilities of the role, candidates must also demonstrate flexibility to attend meetings and departmental events that may occur outside of standard business hours.

Key Responsibilities

• Attending department leadership meetings related to Faculty Affairs and recruitment.

• Lead all faculty affairs operations including appointments, promotions, reappointments, and terminations. 

• Oversee faculty lifecycle processes from recruitment through separation. 

• Serve as primary liaison to School of Medicine OAPD and Dean’s Office. 

• Ensure compliance with University and departmental faculty policies and procedures. 

• Partner with leadership on faculty development, reviews, and advancement processes. 

• Develop and implement standardized policies, procedures, and best practices. 

• Manage faculty affairs data, records, and reporting. 

• Lead process improvement initiatives and system enhancements. 

• Manage and develop faculty affairs staff. 

• Advise leadership on faculty affairs strategy, planning, and risk mitigation. 

Please disregard the principal responsibilities below focus on the overviewed and required/preferred skills.

Required Skills and Abilities

1. Demonstrated knowledge of academic appointments, promotions, and faculty lifecycle processes. Experience working with faculty affairs systems, policies, and governance structures.
2. Demonstrated supervisory experience as a people manager. Well-developed managerial, decision-making, planning, organizational, problem-resolution and leadership skills.

3. Excellent oral and written communication skills to effectively deal with individuals both inside and outside the organization from diverse backgrounds. Ability to adapt communication style to address the needs of individuals at all levels throughout the University. Must be comfortable with public speaking.

4. Demonstrated possession of sound independent judgement, intuition and common sense with excellent attention to detail and ability to prioritize and handle many tasks and priorities simultaneously in a complex, fast paced academic and administrative environment.

5. Superior interpersonal skills and ability to interact with faculty, staff, students, and administrators at all levels in a highly professional demeanor and excellent customer service skills. Ability to negotiate skillfully with both internal and external constituents and deal with complex issues and sensitive situations that require confidentiality and discretion.

Preferred Education, Experience and Skills

1. Master’s degree and a minimum of 5 years’ experience in higher education, academic administration, or faculty affairs.
2. Proven experience in strategic leadership, with the ability to interpret and apply academic policies and drive process improvements in faculty affairs operations. 
3. Demonstrated experience collaborating with central academic offices and senior leadership.
4. Demonstrated success managing complex, detail-oriented processes with a high degree of accuracy, confidentiality, and compliance, strong systems and data management skills.

5. Strong Excel experience.

Principal Responsibilities

Required Education and Experience

1.    Bachelor's degree and 8 years progressive responsibility and experience four of which are in a leadership role or an equivalent combination of education and experience. 2.    Demonstrated experience with complex strategic planning and resource allocation. 3.    Demonstrated experience in managing relationships and influencing outcomes.

Job Posting Date

Job Category

Bargaining Unit

Compensation Grade

Compensation Grade Profile

Salary Range

Time Type

Duration Type

Work Model

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through  their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.