Assistant Director of Admissions

Assistant Director of Admissions

Mission

Open Window School nurtures and inspires students of high intellectual potential.

Overview

Open Window School (K-8, coed, 360 student day school) is seeking highly qualified candidates for its Middle School Associate Teacher position.

Open Window is dedicated to serving gifted students. With a strong commitment to social-emotional learning, these exceptional young people are nurtured and inspired in both their academic and personal growth. Parents/guardians and students alike are quick to point out the strength in the faculty and the close relationships Open Window teachers forge with their students. Open Window students have true enthusiasm for deep and accelerated learning, with an emphasis on project-based initiatives with real world application. Innovation and risk taking are encouraged within a supportive environment. Open Window School graduates are empathetic, academically well-prepared, innovative problem solvers, purposeful global citizens with a commitment to equity and inclusion. This is a place where it is cool to be smart and the expectation is that our students will graduate and make a difference in high school and beyond.

Located on a beautiful campus in Bellevue, Washington, 10 miles from the center of downtown Seattle, Open Window benefits from its unique location; it is surrounded by woods right in the middle of one of the fastest growing metro populations in the country. The school enjoys a robust and growing pipeline of students which will continue to drive demand for the type of rich educational experience guided by Open Window’s mission and values.

Position Overview

We are seeking an engaging and detail-oriented Assistant Director of Admissions to join our Admissions team. This full-time, 12-month position supports all aspects of the admissions process, from inquiry through enrollment.

As a key member of a dynamic and collaborative team, this role plays an important part in recruiting, evaluating, and welcoming a mission-aligned group of students and families each year. The ideal candidate brings a warm, engaging demeanor, strong judgment, and a genuine enthusiasm for interacting with families and representing the school in alignment with our mission.

The Assistant Director participates in all aspects of the admissions process from inquiry to enrollment. This role is well-suited for an admissions professional who is ready to expand their skills and take on meaningful responsibility as they continue to develop in their career. The right candidate believes deeply in Open Window School’s mission to nurture and inspire students of high intellectual potential, and can manage multiple priorities in a busy admissions office, work closely with colleagues who care about each other and the families they serve, and find real satisfaction in helping families find the right school for their child.

Major Areas of Responsibility

• Demonstrate a clear understanding of the mission of Open Window School and be able to be an advocate for Open Window while supporting the school and its leadership.
• Work to honor and uphold the principles and goals of diversity, equity, inclusion, and belonging in the best interest of prospective students and families, current students and families, and staff.

Admissions Process & File Management

• Read and evaluate applicant files and contribute to admissions discussions and decision-making.
• Manage the application portal and applicant records; ensure applicant files are complete and accurate, with detailed notes maintained throughout the process.
• Accurately track applicant data from inquiry through enrollment to ensure the integrity of data for incoming inquiries and applications.
• Manage re-enrollment contracts.
• Track and analyze admissions metrics; create reports and updates to support the Director of Enrollment Management and school leadership as needed.
• Provide administrative support for the Director of Enrollment Management.

Prospective Family Experience

• Manage responses to admissions emails and phone calls.
• Coordinate and track all admissions-related events, including campus tours and admissions appointments with prospective students and families; assist with hosting applicants and campus tours.
• Share the school’s story with enthusiasm and tailor messages to specific audiences.
• Manage the onboarding process for newly enrolled families from acceptance through the first day of school.
• Represent the admissions office to faculty and staff.
• Perform other duties and responsibilities as assigned.

Skills

• Three or more years of admission-related experience preferred.
• Knowledge of or experience with gifted education is a plus.
• Excellent written and verbal skills.
• Strong computer skills and proficient user of Microsoft Office. Proficiency in Ravenna Admit and Blackbaud preferred but not required, along with a willingness to learn and help build the school’s platform in new systems as they are adopted.
• Discretion and professional handling of sensitive and confidential information.
• Bachelor’s Degree and/or relevant experience.

Qualities

• Excellent cultural competency, willing and able to excel in working with multiple groups of people from diverse backgrounds.
• Ability to work independently, collegially, and collaboratively. Positive team member.
• Warm, engaging demeanor towards families, colleagues, and the public.
• Proactive behavior to solve problems.

Position Details:

Manager: Director of Strategic Program Development and Enrollment Management

Compensation Range: $95,000 - $110,000 annually

Position Classification: Exempt, Full Time, 12 months

Hours: Core business hours of 8am – 4pm, occasional weekend and evening work required.

Benefits include:

• Paid Sick leave
• Medical, Dental and Vision Insurance (paid 100% for employee only coverage)
• Employer paid Health Reimbursement Account
• Flexible Spending Accounts
• 403(b) Retirement Account, Pre-tax & Roth Options (eligible for employer contribution and employer match after one year of service).
• Life and AD&D Insurance
• Long-Term Disability Insurance
• Professional development and training opportunities

To Apply:

Please submit a cover letter describing your interest in and qualifications for this position and your resume, to hr@ows.org.  Open Window School does not sponsor employment visas. 

Please be prepared to provide three references if requested. If you have any questions about the position or the application process, feel free to reach out hr@ows.org . Applications should be submitted through the online system and not via email.

Please be prepared to provide three references if requested. If you have any questions about the position or the application process, feel free to reach out hr@ows.org. Applications should be submitted through the online system and not via email.

Open Window School does not discriminate on the basis of race, gender, color, religion, creed, disability, sexual orientation, gender identity and expression, national or ethnic origin, or other status legally protected by local, state, or federal law.