Director of Finance

Vizcaya Museum and Gardens is a National Historic Landmark and accredited museum in Miami, Florida (www.vizcaya.org). The Director of Finance is responsible for leading all day-to-day finance operations with functional responsibility over accounting, accounts payable/ receivable, procurement, budgeting, monitoring expenses, payroll, financial statements, bank reconciliation, fiscal reporting and auditing. The position is a member of the Finance and Operations Team, reports to the Chief Financial & Operating Officer, and manages 5 full-time positions: Accounting Manager, Procurement Manager, Staff Accountant, Accounts Payable Coordinator and Accounting Analyst for Capital Projects and Grants.

Vizcaya is owned by Miami-Dade County and is operated by the non-profit Vizcaya Museum and Gardens Trust, Inc. Our mission is to preserve the estate’s cultural and environmental resources to engage people in connecting with the past, understanding the present and shaping the future. Our vision is “A Home for Miami, an Inspiration for All.”

Essential Functions

• Oversee daily accounting operations in compliance with applicable non-profit accounting rules and regulations; maintain the organization’s accounting records and chart of accounts, refining the latter as the organization’s needs evolve.
• Lead the monthly and annual accounting closing process, including reconciliation with the Advancement Team; lead the annual audit process and tax filings.
• Prepare and present the Finance and Investment Committee package quarterly.
• Develop, provide and analyze complex financial reports for staff, the Board and the Finance & Investment Committee.
• Manage all phases of revenue accounting operations from sources such as admissions and tours, facility rentals, film and commercial/ personal photo shoots, special programs and events and concession leases. Maintain approved fee information files.
• Manage all phases of accounts payable and ensure timely processing of payments to vendors.
• Lead the annual budget development process in close collaboration with the CFOO. Prepare cash flow projections and other forecasts as required. Monitor and analyze monthly operating results against budget.
• Manage all phases of procurement to ensure timely processing of purchases and payments, good value and compliance with policies and procedures; update the latter as needed.
• Conduct monthly reviews of departmental financial statements with department directors to monitor expenditures and ensure alignment with approved fiscal year budget parameters.
• Complete annual registrations with the FL Department of Corporations and the FL Department of Agriculture and Consumer Services (Notice of Commencement of Solicitation).
• Work closely with all staff to educate them about finance and accounting procedures and to explore how to better support their needs.
• Perform other related duties and special projects as assigned.

General Responsibilities of All Department Directors

• Lead your department to achieve meaningful and timely actions that advance Vizcaya’s mission, vision, and strategic plan. Strengthen baseline activities while looking ahead to the revitalization of Vizcaya Village and other growth opportunities.
• Bolster Vizcaya’s financial strength by supporting efforts to sustain and grow revenues and by playing an active role in pursuing funding opportunities.
• Proactively promote communication, collaboration and customer service.
• Engage in and promote internal committee participation in your department.
• Recommend hiring, discipline and promotion of staff; review and approve payroll, leave and overtime; set annual employee goals and evaluate performance.
• Create and manage your department’s budget; ensure your department understands and complies with Vizcaya’s policies and procedures; review staff’s work for accuracy and appropriateness.

This job description is not designed to be comprehensive; duties, responsibilities and activities may change at any time with or without notice.