Accounts Payable Specialist

JOB OVERVIEW:

The Accounts Payable Specialist is a vital member of Utah Symphony | Utah Opera’s (USUO) Finance and Information Technology team.  The incumbent for this position is expected to utilize fierce attention to detail, cumulative knowledge, and creative expertise to lead the clear, timely, and effective functioning of payables and internal charge processing.  Under the guidance of the Controller, the specialist will provide high levels of service to the entire organization by fostering fiscal responsibility, including meeting deadlines and abiding by clear financial policies.  Often acting as the direct point of contact between the organization and vendors, this individual will occasionally serve as a company ambassador in a forward-facing manner.

ESSENTIAL RESPONSIBILITIES INCLUDE:

Accounts Payable

• Prepare, analyze, and input all invoices including verification of proper documentation (third party evidence, GL coding, and department approvals).
• Assemble check processing, issuing, and mailing.
• Reconcile credit cards and prepare for payment.
• Manage BILL credit card system, including training of new organization members.
• Oversee internal Expense Portal system.
• Conduct Sales Tax reimbursements.
• Collect, manage, and file appropriate tax documents (W-9 and W-8Ben).
• Store and organize historical financial records.

Support Accounting Department

• Resolve uncashed check payments.
• Assist with annual audits.
• Develop a streamlined process for accounts payable.
• Support management through ad hoc data collecting, reporting, analysis.